Birth Registrar | Afternoon Shift 100% On-Site

Guidehouse; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Parental Leave

Tuition Reimbursement

Personal and Professional Development

Job summary

Guidehouse is hiring for a Birth Records Specialist in Birmingham, AL. The role focuses on maintaining birth data collection activities, securing signatures, and submitting birth and fetal death certificates within five days of birth or death.

The position requires notary credentials, strong data entry, and strict confidentiality. You will work with families and healthcare staff to ensure accurate birth registrations, review documentation for accuracy, and support process improvements to

Qualifications

• High School Diploma or GED or 2+ years of relevant experience in lieu of the education.
• 0-2+ years of experience in a clinical/hospital setting (preferably working within medical records)
• Prior computer and data entry work experience
• State of Alabama Notary Public is required for this role, but not to interview. If you are selected, you must obtain it within 30 days for hire. Guidehouse will reimburse the expense.

Responsibilities

• Directly interacts with patients to ensure birth certificates are created for live births and fetal death certificates for deaths within 5 days.
• Reviews and verifies labor and delivery documentation for accuracy.
• Completes, notarizes, and submits paternity affidavits.
• Communicates confidential information about birth registration to parents.
• Provides educational materials and responds to requests from birth parents.
• Collaborates with physicians and nursing staff to ensure timely workflow.
• Identifies and solves problems with the manager to improve timeliness of data submissions.
• Reviews clinical documentation for birth certificate data collection.
• Interviews with parents.
• Electronic data submissions of birth and fetal death certificates to the Alabama Department of Vital Statistics.
• Maintains confidentiality of information and reports any breaches.

Skills

Notary Public

Data entry

Attention to detail

Confidentiality

Education

High School Diploma or GED

Job description

Job Family

Medical Records

Travel Required

Up to 10%

Clearance Required

None

Schedule: Full Time

Monday through Friday, 10AM-6:30PM | Alternate Weekends

Training will be from 8AM-5:30PM

Location

Birmingham, AL (Women and Children)

What You Will Do

Under limited supervision and following prescribed procedures, to maintain a continuous operation of birth data collection activities through data collection, abstraction, interviews with parents and electronic data submission of birth and fetal death certificates to the Alabama Department of Vital Statistics. To ensure all certificates are completed for all newborns, securing necessary signatures and paternity affidavits, and data submitted to the Alabama Department of Vital Statistics within 5 days of birth/death. To maintain birth registry, perinatal database and compile statistical reports. To maintain proficiency in required competencies. To consistency demonstrate behavior that models Guidehouse and the Client core values and missions.

• Directly interacts with patients to ensure that a birth certificate is created for each live birth and a fetal death certificate is created for each death within 5 days of birth.
• Reviews and verifies labor and delivery documentation for accuracy.
• Completes, notarizes, and submits paternity affidavits.
• Communicates confidential information about birth registration to parents.
• Provides educational materials and responds to requests from birth parents.
• Collaborates with physicians and nursing staff to ensure timely workflow.
• Works with manager to identify and solve problems, decrease workflow restrictions, implement process improvements and ensure timeliness of data submissions.
• Review clinical documentation as appropriate for the collection of the birth certificate
• Interviews with parents
• Electronic data submissions of birth and fetal death certificates to the Alabama Department of Vital Statistics.
• Maintain the highest degree of confidentiality of all information encountered including verbal, written, and computerized.
• Reports to the manager any failure by anyone to protect confidential information
• Employees in this role must be able to stand and walk for extended periods throughout the workday to effectively perform essential job functions, including assisting patients, navigating clinical areas, and completing assigned responsibilities.

What You Will Need

• High School Diploma or GED or 2+ years of relevant experience in lieu of the education
• 0-2+ years of experience in a clinical/hospital setting (preferably working within medical records)
• Prior computer and data entry work experience
• State of Alabama Notary Public is required for this role, but not to interview. If you are selected for this role but do not have the notary public credential required, you must obtain it within 30 days for the date of hire. Guidehouse will reimburse the expense.

What Would Be Nice To Have

• A role in which one used medical terminology

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term DisabilityTuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail] . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail] . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail] . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.