Billing Specialist (Part-time)

Cadence-Petroleum; Van Buren (AR); On-site; USD 17,000 - 26,000; Part time

Job summary

Cadence Petroleum Group, dba Frost Oil Co, LLC, is seeking a Part-time Billing Specialist to support the accounting and finance department. The ideal candidate will have a strong background in billing or accounts payable, and communicate effectively in person, by phone, and by email to ensure prompt invoicing for growing demand.

This role offers opportunities to learn backup for various positions in the accounting department and to work in a fast-paced office environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of relevant experience in billing or accounts payable.
• Strong Excel, Word and Outlook skills.
• Ability to safeguard confidential information and prioritize tasks.

Responsibilities

• Confirm daily deliveries against driver software and shipping papers before billing.
• Process supplier bills of lading and verify cost accuracy.
• Bill customers daily and confirm correct pricing.
• Assist customers with billing inquiries.
• Change fuel pricing when receiving in inventory.
• Support back-up for various accounting positions as needed.
• Process a high volume of incoming documents daily.
• Reconcile vendor statements and resolve discrepancies.
• Respond promptly to vendor inquiries by phone or email.

Skills

Organized and detail-oriented

Strong Excel skills

Strong communication skills

Multi-tasking

Independent work

Teamwork

Travel for training/meetings

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Cadence Petroleum Group, dba Frost Oil Co, LLC, a local, fast-growing automotive, commercial, and industrial oil distributor, is seeking a Part-time Billing Specialist who will provide support to the accounting and finance department. The ideal candidate will have a strong background in billing or accounts payables skills, effectively communicate in person, via phone, and email, and ensure efficient demand for prompt invoicing for our growing demand.

Primary responsibilities will include but are not limited to the following:

• Confirm daily deliveries against driver software and shipping papers before billing.
• Process supplier bills of lading and verify that the cost is accurate.
• Bill customers daily and confirm the price is correct.
• Assist customers with billing inquiries.
• Change fuel pricing when receiving in inventory.
• Will learn backup for various positions in the accounting department.
• Responsible for processing various types of accounts payable transactions
• Responsible for processing a high volume of incoming documents daily.
• Reconcile vendor statements, research, and correct discrepancies.
• Reconciling receiving documents with invoices and submitting for approval
• Promptly respond to vendor inquiries by phone or email.
• Able to work in a multi-functional, fast-paced office.
• Miscellaneous projects for management.

Required Skills/Abilities:

• Highly organized and detail-oriented with the ability to prioritize.
• Safeguard and protect confidential information, i.e., pricing, vendors, and customer information
• Strong Excel skills with knowledge of MS Word, Excel, and Outlook
• Should require minimal day-to-day supervision but able to elevate problems or concerns to management promptly.
• Ability to multi-task in a fast-paced environment.
• Must be able to work independently and in a team environment.
• Strong communication and people skills
• Ability to do light travel for training, tasks, or meetings.

Education and Experience

• High school diploma or equivalent required.
• 2+ years of relevant experience

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.