Billing Specialist II

Ampirical; Covington (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Gym membership stipend

Wellness program

Fertility benefits

Pet insurance

Job summary

Ampirical is seeking a Billing Specialist II in Covington, LA. You will manage the financial lifecycle of projects, from setup to closeout, ensuring accurate invoicing and timely collections.

The role emphasizes accuracy, strong time management, and the ability to prioritize in a fast-paced environment, with a focus on audits, contract terms, and cross-functional collaboration with project managers. Salary starts at $30/hour plus commensurate, with semi-annual bonuses and comprehensive benefits

Qualifications

• 3+ years of detailed contract analysis and billing experience.
• Experience in a professional accounting setting with multiple project managers.
• Proficient in Microsoft Excel and Office 365.
• Deltek Vantagepoint experience is a plus.

Responsibilities

• Optimize billing processes to support timely project completion.
• Prepare and finalize draft invoices for approval.
• Review AR aging and resolve billing issues with clients.
• Manage client communications for past-due balances.
• Maintain accurate billing records for audits and controls.
• Generate invoices and support cash flow.
• Ensure invoices comply with contracts and rates.
• Run weekly reports after timesheet postings.
• Analyze unbilled labor and project expenses.
• Monitor budgets and support financial controls.
• Provide timely financial reports and budget updates.
• Update contracts and billing docs as needed.
• Support inquiries and resolve issues for clients.

Skills

Strong analytical skills

Teamwork

Independent work

Education

High School Diploma / GED

Bachelor's Degree preferred

Tools

Microsoft Excel

Office 365

Deltek Vantagepoint

Job description

If Remote: This position will require a month+ of training at HQ.

About Ampirical:

At Ampirical, we're shaping the future of the power grid with precision, innovation, and purpose. Just as the ampere is the foundation of electric current, Ampirical is a core force driving the energy sector forward. We focus on quality, forward-thinking solutions, and empowering our team to grow and thrive.

We don’t just build projects—we build careers. If you’re looking for a place where your contributions matter and your professional development is supported every step of the way, we’d love to meet you.

Watch this video to get a glimpse into our culture.

Why Ampirical?

• Salary Range: $30/HR + Commensurate (dependent on experience, education, and qualifications)
• Profit-Sharing Bonus: Semi-annual, performance-based (10% to 20% of salary)
• Day-One Benefits: Medical, Dental, Vision
• 401(k) with 4% match and immediate vesting
• PTO: Starting at 80 hours of vacation & 40 hours of sick time per year + 10 paid holidays
• Flexible Work Schedule: Every other Friday off
• Career Development: Advancement opportunities, tuition reimbursement
• Perks: Gym membership stipend, wellness program, fertility benefits, pet insurance, and more

Your Role: Billing Specialist II

As the Billing Specialist II you will report to the Controller and be responsible for managing the financial lifecycle of assigned projects, including project setup, billing execution, and project closeout. This role requires a high level of accuracy, strong time management skills, and the ability to effectively prioritize and manage multiple tasks in a fast-paced environment

What You’ll Do:

• Optimize and streamline billing and financial processes to support the timely and accurate completion of projects.

• Prepare, review, and finalize draft invoices for Project Manager approval; distribute approved invoices to clients in accordance with contractual terms.

• Review accounts receivable (AR) aging reports on a weekly basis to identify discrepancies, resolve billing issues, and coordinate corrective actions with clients and internal stakeholders for both lump-sum milestone and time-and-expense (T&E) billings.

• Proactively manage client communications to resolve past-due balances and support timely collections.

• Maintain accurate, complete, and up-to-date billing records to ensure compliance with audit, regulatory, and internal control requirements.

• Support steady cash flow by generating, auditing, and issuing invoices accurately and on schedule for assigned clients.

• Ensure all client invoices comply with contractual billing terms, agreed-upon rates, and project-specific requirements; verify that project reports are current, clear, and consistent with billing data.

• Run weekly reports for manual holds if applicable after weekly timesheet postings

• Conduct detailed analyses of unbilled labor and project expenses to ensure timely and complete billing.

• Monitor and assess project budgets to identify variances and support financial controls.

• Prepare and deliver timely financial reports, budget updates, and billing summaries to Project Managers and clients.

• Update contracts and billing documentation in accordance with client requirements and communicate associated budget amendments and changes.

• Provide ongoing billing, reporting, and documentation support to clients and Project Managers, addressing inquiries and resolving issues as needed.

What You Bring:

Education: High School Diploma / GED ; Bachelors Degree preferred

Experience: 3+ years of relevant experience in detailed contract analysis and billing

• Experience working in a professional accounting setting with multiple project managers, preferably in Project Accounting or the service industry

• Microsoft Excel proficiency

• Office 365 experience

• Strong analytical skills Ability to work on a team and independently. Bonus:

• Bachelors Degree

• Deltek Vantagepoint experience

Ampirical is an Equal Opportunity Employer, meaning we do not discriminate based on the following characteristics in our hiring and employment practices: Age, sex, color, race, creed, national origin, religion or religious attire, marital status, pregnancy (child birth or related medical conditions), citizenship status or amnesty, ancestry, sexual orientation, gender, gender identity, gender expression, transgender status, physical or mental disability, military or veteran status, genetic information, sickle-cell trait, status as a tobacco user or non-user, or any other classification protected by federal, state, or local law.