Billing Specialist I

Perkins Eastman; United States; Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

PTO

Holidays

Life Insurance

Pre tax commuter benefits

Professional Development

Competitive salary

Salary range awareness

Job summary

Perkins Eastman, a global architectural design practice with hybrid work flexibility, seeks a Finance & Accounting professional. You will manage high-volume billing, coordinate with project teams, and prepare monthly billing analyses to support financial integrity across multiple studios.

The role emphasizes accuracy, confidentiality, and timely client invoicing. The position requires an associate degree (bachelor's preferred) and 2+ years in professional services, with ERP exposure (Deltek

Qualifications

• Associate degree required; bachelor's degree preferred.
• Minimum 2 years of experience in a professional services environment, preferably architectural/engineering/construction.
• Able to multi-task and meet deadlines; maintain confidentiality and integrity.

Responsibilities

• Process high volume of complex bills in timely, accurate invoicing.
• Coordinate with project managers/accountants for all invoice activities.
• Prepare monthly billing reports and analyses for managers.
• Review unbilled labor reports to ensure services are billed promptly.
• Respond to client inquiries and escalate issues as needed.

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Deltek Vision

Job description

Life at PE Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment working at all scales and at every level of detail With studios in twenty six locations worldwide we design for people to leave a lasting and positive impact on the human experience and the world we inhabit This is captured in our ethos human by design We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients Our team of diverse and complementary talents work together in studios that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on Within the firm we have 18 practice areas cores of expertise that focus as centers of knowledge and analysis that are both an essential foundation and fuel for the creative design work Sustainability is intrinsic to our design approach It is an essential ingredient for the design teams throughout the process adding valuable insights ideas and research to the process For us all good design is sustainable

Primary Responsibilities

Process high volume of complex billsEnsure that invoicing is timely and accurate according to the client contract and in compliance with the firms policies and internal controls to ensure integrity of the firms financialsWorks closely with project managersproject accountant to coordinate and assist with all invoices related activitiesPrepare monthly billing reports and analyses to share with project managers and project accountants Coordinate follow up and corrections in timely mannerReview unbilled labor report monthly to ensure professional services are invoiced to the clients in timely mannerCorrespond to client inquiries and troubleshoot in a timely manner Escalate issues as needed eg audit requests billing & payment reconciliationMonthly assessment of net billing in comparison to net revenuePerforms related duties as assigned

Key Skills

Proficient in Microsoft Office Word Excel PowerPoint and OutlookFull knowledge of Microsoft Office tools is requiredHighly organized and detail orientedStrong mathematical and analytical skillsExcellent oral and written communication skillsProven ability to handle multiple projects simultaneouslyEager to learn and takes initiativeGood problem solving and time management

Required Qualifications

Associate degree required and bachelors degree preferredA minimum of 2 year of experience within a professional services environment preferably in Architectural Engineering and ConstructionAbility to multi task and meet deadlines in a fast paced dynamic environmentERP experience Deltek Vision desiredAbility to maintain confidentiality and manage confidential informationPossess and demonstrate the highest degree of integrity Commitment to ethical behavior and compliance with all Company policies current FASB guidance and US and International laws

Department Finance & Accounting

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs

What we offer you

• Comprehension of medical dental and vision coverage
• 401k Options
• PTO
• Company Paid Holidays
• Life Insurance
• Pre tax commuter benefits
• Professional Development
• Competitive salary
• Compensation may vary based on the job level and your geographical work location
• Salary Range 60000 70000

Perkins Eastman is an affirmative action equal opportunity employer and a participant in the US Federal E Verify program

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity gender expression national origin age protected veteran or disabled status or genetic information