Billing Specialist I

Perkins Eastman; New York, Northern (NY, KY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

Paid time off

Company Holidays

Life Insurance

Professional Development

Job summary

Perkins Eastman is seeking an experienced Billing & Finance Associate to process high volumes of complex bills and support project managers. This role requires accuracy, confidentiality, and strong numerical and analytical skills within a fast-paced professional services environment.

You will collaborate with project managers and accountants, prepare monthly billing reports, and ensure timely invoicing in line with client contracts. Hybrid work policy and comprehensive benefits are offered.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum 2 years of experience in a professional services environment, preferably architectural/engineering/construction.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Maintain confidentiality and manage confidential information.
• Commitment to integrity and compliance with company policies and applicable laws.

Responsibilities

• Process high volume of complex bills.
• Ensure invoicing is timely and accurate per client contract and internal controls.
• Coordinate with project managers/project accountant on all invoicing activities.
• Prepare monthly billing reports and analyses; coordinate follow-up and corrections.
• Review unbilled labor to ensure timely invoicing of professional services.
• Correspond to client inquiries and troubleshoot; escalate issues when needed.
• Monthly assessment of net billing vs net revenue.
• Perform related duties as assigned.

Skills

Microsoft Office

Organization

Attention to detail

Numerical/Analytical skills

Communication skills

Multi-tasking

Problem solving

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Life at PE

Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment, working at all scales, and at every level of detail. With studios in twenty-six locations worldwide, we design for people, to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos "human by design".

We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios, that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on. Within the firm we have 18 practice areas, cores of expertise, that focus as centers of knowledge and analysis, that are both an essential foundation and fuel for the creative design work. Sustainability is intrinsic to our design approach. It is an essential ingredient for the design teams throughout the process, adding valuable insights, ideas, and research to the process. For us all good design is sustainable.

Primary Responsibilities

• Process high volume of complex bills.
• Ensure that invoicing is timely and accurate according to the client contract and in compliance with the firm’s policies and internal controls to ensure integrity of the firm’s financials.
• Works closely with project managers/project accountant to coordinate and assist with all invoices related activities.
• Prepare monthly billing reports and analyses, to share with project managers and project accountants. Coordinate follow-up and corrections in timely manner.
• Review unbilled labor report monthly to ensure professional services are invoiced to the clients in timely manner.
• Correspond to client inquiries and troubleshoot in a timely manner. Escalate issues as needed. (e.g., audit requests, billing & payment reconciliation)
• Monthly assessment of net billing in comparison to net revenue
• Performs related duties as assigned.

Key Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Full knowledge of Microsoft Office tools is required.
• Highly organized and detail-oriented
• Strong mathematical and analytical skills
• Excellent oral and written communication skills
• Proven ability to handle multiple projects simultaneously.
• Eager to learn and takes initiative.
• Good problem-solving and time management

Required Qualifications

• Associate degree required, and bachelor’s degree preferred.
• A minimum of 2 year of experience within a professional services environment preferably in Architectural, Engineering and Construction.
• Ability to multi-task and meet deadlines in a fast-paced, dynamic environment.
• Ability to maintain confidentiality and manage confidential information.
• Possess and demonstrate the highest degree of integrity Commitment to ethical behavior and compliance with all Company policies, current FASB guidance, and US and International laws.

Department

Finance & Accounting

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

What we offer you

• Comprehension of medical, dental and vision coverage
• 401k Options
• PTO
• Company Paid Holidays
• Life Insurance
• Professional Development

Compensation may vary based on the job level and your geographical work location.

Salary Range: $60,000 - $70,0 0

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.