Billing Specialist I

Cox Enterprises; New Mexico; On-site; USD 42,000 - 64,000; Full time

Job summary

Cox Automotive is seeking a Billing Specialist I to serve as the first point of contact for customers, handling billing inquiries via phone and email. You will set up and maintain customer accounts, audit invoices, and support collections and payment tracking, while partnering with internal teams to resolve billing issues.

The role emphasizes accuracy, strong communication, and adherence to company billing policies, with opportunities to contribute to process improvements and efficiency.

Qualifications

• HS diploma or GED with 2+ years of billing experience
• Ability to articulate issues, document resolution, and elevate when needed
• Strong written and verbal communication
• Proficient with Excel, Word, PowerPoint, Outlook and Oracle
• Experience with customers/vendors to resolve issues

Responsibilities

• Process billing transactions, invoices, credits, and account adjustments accurately
• Set up and maintain customer accounts within billing systems
• Review, verify, and audit billing information for accuracy
• Research and resolve billing discrepancies and customer inquiries
• Post payments and adjustments to customer accounts
• Monitor billing reports and identify exceptions or issues
• Assist with collections activities and payment tracking
• Collaborate with internal departments to resolve billing concerns
• Maintain accurate records and supporting documentation
• Follow billing policies, procedures, and regulatory requirements
• Support continuous improvement initiatives to enhance billing efficiency

Skills

Billing experience

Customer service

Written & verbal communication

Excel/Office

Oracle

Education

High school diploma or GED

Tools

Oracle ERP

Job description

Cox Automotive is hiring a Billing Specialist I position. This is a customer-facing position responsible for handling inbound customer inquiries via both phone & email. This role is a first line of contact for customers. Billing Specialists partner with various departments to support the customer & internal teams. Activities include conducting research, processing & auditing invoices, & assisting customers with other billing-related requests. They are also responsible for managing the approval workflow & other customer-facing processes.

Primary Duties / Key Responsibilities

• Process billing transactions, invoices, credits, and account adjustments accurately and within established timelines.
• Set up and maintain customer accounts within billing systems.
• Review, verify, and audit billing information to ensure accuracy and completeness.
• Research and resolve billing discrepancies, payment issues, and customer inquiries.
• Post payments and adjustments to customer accounts.
• Monitor billing reports and identify exceptions or potential issues.
• Assist with collections-related activities and payment tracking as needed.
• Partner with internal departments to gather information and resolve billing concerns.
• Maintain accurate records and supporting documentation.
• Follow company billing policies, procedures, and regulatory requirements.
• Support continuous improvement initiatives that enhance billing efficiency and accuracy.
• Perform other duties as assigned.

Required Experience & Specialized Knowledge & Skills

• High school diploma/GED with 2+ years of billing-related experience, preferably in a customer-facing role. Any level degree or certification beyond HS Diploma or GED will have 1+ year of relevant experience.
• Ability to articulate issues, document resolution, & recognize when to elevate
• Strong written & verbal communication skills required
• Effective accounting, organizational, attention to detail, & time management skills required
• Excellent computer & software knowledge essential, including Excel, Word, PowerPoint, Outlook, with Oracle
• Experience working with customers or vendors to resolve issues with an excellent customer service track record