Billing Specialist

International Executive Service Corps; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

International Executive Service Corps is looking for a Billing Specialist to manage the invoicing process, including creation and distribution of invoices and vendor payments. The ideal candidate will hold a Bachelor’s degree in Finance or Accounting and have 3-5 years of business experience. Skills required include detail orientation, proficiency in Excel, and strong communication abilities. This position supports projects in the MT or PT time zones, emphasizing accuracy and adherence to organizational policies.

Qualifications

• 3-5 years of related business experience.
• Ability to prioritize and manage deadlines.
• Ability to learn new systems and processes quickly.

Responsibilities

• Create and process client, consultant, and vendor invoices.
• Review and research any unbilled time.
• Process accounts payable and expense reports accurately.

Skills

Familiarity with professional services

Understanding of project accounting policies

Experience with Accounts Receivable

Experience with Accounts Payable

Detail-oriented

Strong mathematical skills

Intermediate Microsoft Office skills

Strong verbal communication skills

Strong written communication skills

Education

Bachelor Degree in Finance or Accounting

Tools

Excel

Vision / Deltek Vision

Job description

The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments. Looking for a candidate in MT, or PT zones as that is the area in which this role will be supporting.

Job Responsibilities

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms.
• Make appropriate changes/reclassifications.
• Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories.
• Assist with new project setup to include billing and project folders.
• Maintain the integrity of time transfers.
• Review and research any unbilled time.
• Order certificates of insurance.
• Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies.
• Process accounts payable and expense reports accurately and promptly.
• Support Project Accountants with additional accounting responsibilities, as needed.
• Provide additional transaction support regarding project time and expense activity.

Education and Work Experience

• Education Bachelor Degree in Finance or Accounting, or equivalent work experience.
• Work Experience 3-5 years’ or more related business experience.

Knowledge, Skills, and Abilities

• Familiarity with professional services and/or the AEC industry preferred.
• Understanding of basic project accounting policies and procedures.
• Experience with working with Accounts Receivable and Accounts Payable processes.
• Ability to prioritize and manage deadlines.
• Detail-oriented and organized.
• Strong mathematical and computer skills.
• Intermediate Microsoft Office skills, including Excel.
• Prior experience with Vision / Deltek Vision preferred.
• Ability to learn new systems and processes quickly.
• Strong verbal and written communication skills.
• Ability to communicate effectively with individuals at all levels and disciplines.