Billing Specialist (3-month contract) - Remote

Prime System Solutions; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

100% Remote Work

Paid Leave

HMO Benefits

Government-Mandated Benefits

Collaborative Team Culture

Job summary

Prime System Solutions is seeking a Billing Specialist for a 3-month contract to prepare and process client invoices according to contractual terms. The role emphasizes timely billing, resolving discrepancies, maintaining records, and supporting internal and external clients.

Ideal candidates have at least 3 years of IT billing experience, are comfortable working in EST hours, and are equipped for a fully remote setup. The role includes collaboration in team meetings and process improvements.

Qualifications

• 3+ years of IT industry experience in billing or similar roles.

Responsibilities

• Understand and follow set standards and processes for predictable client results.
• Review contractual agreements to understand billing terms and invoicing requirements.
• Create and send invoices to customers per billing terms, including ancillary charges.
• Manage billing schedules to ensure timely invoices and payments.
• Resolve billing discrepancies with clients and internal teams.
• Update billing records with invoices, payments, and term changes.
• Assist in financial reporting related to contractual billing and revenue recognition.

Skills

Attention to Detail

Numerical Aptitude

Analytical Thinking

Billing Systems

Communication Skills

Organization & Time Management

Problem-Solving

Contract Terms

Customer Service

EST Timezone Hours

Tools

Billing Software

Accounting Software

Job description

Shift Schedule & Work Setup

• Eastern Timezone (Night Shift in PH)
• 3-month contract – This role is set for a 3-month contract period.
• 100% Remote– work from the comfort of your home
• Applicants should beequipment ready(laptop, headset, etc.) to ensure a smooth start and seamless workflow

3-MONTH CONTRACT – THIS ROLE IS SET FOR A 3-MONTH CONTRACT PERIOD ONLY.

Job Summary

TheBilling Specialist(3 month contract) is responsible for accurately preparing and processing invoices for clients based on contractual agreements. This role involves ensuring timely billing, resolving billing discrepancies, maintaining billing records and agreements, and providing support to internal and external clients. The Billing Specialist plays a critical role in ensuring accurate and efficient billing processes. In order to ensure an exceptional result, you will need to have a clear understanding of the challenges and opportunities our clients face and how our teams as a whole combine to deliver our promise. Providing services in a proactive, professional manner while ensuring key parties are kept informed is critical. We are a data driven company and analysis for decision making and overall strategy is ongoing.

Key Responsibilities

• Understand and follow the set of standards and processes that produce a predictable result for the client. You must be aware of and maintain our standards.
• Reviewing contracts:Review contractual agreements to understand the billing terms, payment schedules, and invoicing requirements.
• Creating and sending invoices:Create and send invoices to customers according to the billing terms outlined in the contractual agreements. Ensure that the invoices are accurate, timely, and comply with accounting standards and regulations. These invoices may also expand to ancillary charges that are outside the scope of the signed contract. (i.e., work done on a T&M basis or Hardware/Software resales)
• Managing billing schedules:Manage billing schedules for contractual agreements, ensuring that invoices are sent on time and that payments are received according to the payment schedules outlined in the contracts.
• Resolving billing discrepancies:Resolve billing discrepancies or disputes with customers, working with internal teams and external stakeholders to resolve issues and ensure that payments are received on time.
• Updating billing records:Maintain accurate billing records for contractual agreements, including invoices, payments received, and any changes to the billing terms or schedules.
• Supporting financial reporting:Assist in financial reporting activities, including preparing reports and analyses related to contractual billing and revenue recognition.

Additional Responsibilities

• Maintain accurate and real time timesheets,
• Receive mentoring and feedback from peers and others.
• Where appropriate, elevate complicated issues to a more senior resource or other appropriate teams.
• Actively Participate in Team Huddles, L10 Meetings, One on One Meetings, and any other Team Meetings
• Attend training & team meetings as required.
• Ensure work aligns with standards.
• Assist team members as required.
• Maintain constant and clear communication with clients and colleagues.
• Collaborate with all departments to maximize client satisfaction.
• Continuously provide feedback to help improve processes and procedures to provide superior service.
• Provide or facilitate timely responses and guidance to client requests.
• Maintain documentation, processes, and standards through the change management processes.
• Maintain an in-depth knowledge of the products and services that are offered.

Skills, Knowledge, and Expertise

• Attention to Detail:Contract billing involves handling various details, such as contract terms, pricing, and payment schedules.
• Numerical Aptitude:Strong numerical skills are essential for performing calculations, reconciling accounts, and managing financial data accurately. Proficiency in basic math and familiarity with accounting principles is beneficial.
• Analytical Thinking:Need to analyze and interpret complex contractual terms and conditions, ensuring that billing accurately reflects the agreed-upon terms.
• Knowledge of Billing Systems:Proficiency in usingbilling softwareand systems is important for efficiently generating invoices, tracking payments, and managing customer accounts. Familiarity with popular accounting software and billing platforms is advantageous.
• Communication Skills:Effective communication is essential when interacting with clients, internal teams, and stakeholders.
• Organization and Time Management:Strong organizational skills and the ability to prioritize tasks help in managing workload effectively and meeting deadlines.
• Problem-Solving:Should be skilled in problem-solving, using critical thinking to identify root causes, propose solutions, and prevent future issues.
• Knowledge of Contract Terms:Familiarity with contract terminology, billing terms, and pricing structures is important for accurate invoicing.
• Customer Service:Strong customer service skills, including empathy, professionalism, and effective communication, contribute to positive client experiences and satisfaction.
• At least 3 years of recent experience in the IT industry as Billing Specialist or in similar role.
• Comfortable working in EST timezone hours

Why You'll Love Working with Us

• 100% Remote WorkEnjoy the flexibility of working from anywhere!
• Paid LeaveTake time off to recharge, starting upon regularization.
• HMO BenefitsComprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated BenefitsAll statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative CultureBe part of a dynamic team that values creativity, innovation, and teamwork.

NOTE

This is afull-timeemployment position andNOTan Independent Contractor arrangement. It comes withgovernment-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.