Billing Specialist (#222)

Cleveland Menu Company; Cleveland (OH); On-site; USD 55,000 - 64,000; Full time

Benefits offered by this job

Health insurance (medical, dental &amp

Life/AD&D coverage

401(k) with company contribution

Holidays and PTO

Job summary

Cleveland Menu Company, a three-generation family-owned business, seeks an Accounting Specialist to support accounts payable and receivable functions and maintain accurate financial records. The role involves invoice processing, reconciliation, and collections in a collaborative, growth-focused environment.

Responsibilities include coding invoices, reconciling balances, producing statements, and assisting with daily billing, reporting, and auditing.

Qualifications

• Excellent communication and active listening abilities.
• Ability to prioritize and execute tasks with minimal supervision.
• Proficient with MS Office products and capable of learning new software.
• Strong verbal and written communications skills.
• Strong customer service skills.
• Excellent attention to detail and organizational skills.

Responsibilities

• Verify and reconcile vendor payments.
• Ensure accurate coding of invoices for payment.
• Maintain and update customer and vendor records and payment terms.
• Generate past due notifications and assist in collection efforts on aging receivables.
• Prepare vendor checks for mailing.
• Purchase order file maintenance.
• Bi-weekly and monthly statements.
• File maintenance of daily AR and AP invoices.
• Daily data entry to assist for billing; support daily, monthly & quarterly invoicing, reporting & auditing.
• Assist with office functions including answering multi-line phone system and greeting guests.
• Other duties as assigned.

Skills

Communication skills

Prioritization

MS Office proficiency

Verbal and written communication

Customer service

Attention to detail

Education

High school diploma or GED

Associate’s or Bachelor's degree preferred

Tools

MS Office

Job description

We are a 3rd generation family-owned business with a passion for helping restaurants bring their menus to life since 1930. We pride ourselves on craftsmanship of high-quality menus (leather, metal, wood and printed), long-standing customer relationships, and a collaborative workplace culture. We are a fast paced, continuously growing organization that is looking for candidates with a proven track record of reliability and a desire to grow with the company offering the opportunity to make a meaningful impact, shape the future of our creative and service operations, and grow with a business that values integrity, creativity, and people.

SUMMARY

The Accounting Specialist is responsible for providing support to both accounts payable and accounts receivable functions, including accurate and timely processing of invoices, reconciling accounts, managing outstanding balances, and ensuring accurate financial records.

ESSENTIAL JOB DUTIES

• Verify and reconcile vendor payments.
• Ensure accurate coding of invoices for payment.
• Maintain and update customer and vendor records and payment terms.
• Generate past due notifications, provide administrative support with collection efforts on aging receivables.
• Prepare vendor checks for mailing.
• Purchase order file maintenance.
• Bi-weekly and monthly statements.
• File maintenance of daily AR and AP invoices.
• Daily data entry to help prepare for billing; assist in preparing daily, monthly & quarterly invoicing, reporting & auditing.
• Assist with office functions including answering & directing multi-line phone system; receiving & greeting guests; filing, sorting & distributing incoming mail; preparing outgoing mail/checks; job ticket maintenance; data entry; copying & scanning; and maintenance of general office equipment.
• Other duties as assigned.

REQUIRED SKILLS/ABILITIES

• Excellent communication skills, including active listening.
• Ability to effectively prioritize and execute tasks with minimal supervision.
• Proficient computer skills with MS Office products and the ability to learn new software.
• Strong verbal and written communications skills.
• Strong customer service skills.
• Excellent attention to detail and organizational skills.

EDUCATION/EXPERIENCE

• High school diploma or GED.
• Associate’s or Bachelor’s degree is preferred.
• 3-5 years of experience with Accounts Payable and/or Accounts Receivable.

POSITION DETAILS

• Shift: Monday - Friday
• Direct Reports: No
• FLSA Status: Salary, Exempt
• Compensation: $55,000 - $64,000
• Location: Onsite, in-person

BENEFITS

• Health Insurance: medical, dental & vision
• Company paid Basic Life/AD&D & Employee Assistance Program (EAP)
• Voluntary Benefit Plans: Life/AD&D, FSA, Short-term disability, pet insurance, accident insurance
• 401(k) with company contribution
• Company paid holidays (10 days) & PTO package

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This position operates primarily in a professional office environment and is not exposed to adverse environmental conditions and/or hazardous conditions. While performing the duties of this job, the employee is regularly required to sit for extended periods of time; stand and walk occasionally (including in the plant); near vision acuity for computer work; ability to communicate clearly through verbal interactions on the phone and in person; and fine motor skills to operate a keyboard/mouse and other office equipment.

EEO AND ACCOMMODATION STATEMENT

Cleveland Menu isan equal opportunity employer, and all qualified employees and applicants will receive equal employment opportunitywithout regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Individuals who require an accommodation should contact Human Resources with your accommodation request.