Billing Specialist (#222)

Cleveland Menu Printing; Cleveland (OH); On-site; USD 55,000 - 64,000; Full time

Benefits offered by this job

Basic Life/AD&D & EAP

Voluntary Benefit Plans: Life/AD&D, F?

401(k) with company contribution

Job summary

Cleveland Menu Printing is seeking a Billing Specialist to support accounts payable and accounts receivable, ensuring accurate and timely processing of invoices and maintaining financial records. The role is onsite in a fast-paced, family-owned environment with opportunities to grow and contribute to a collaborative workplace.

The position requires 3–5 years of AP/AR experience, a high school diploma or GED (Associate’s or Bachelor’s preferred), and proficiency with MS Office.

Qualifications

• High school diploma or GED.
• Associate’s or Bachelor’s degree preferred.
• 3–5 years of experience in Accounts Payable and/or Accounts Receivable.

Responsibilities

• Verify and reconcile vendor payments.
• Code invoices for payment accurately.
• Maintain vendor and customer records and payment terms.
• Generate past due notifications and assist with collections on aging receivables.
• Prepare bi-weekly and monthly statements.
• File maintenance of daily AR and AP invoices.
• Daily data entry to prep billing and assist in invoicing/reporting/auditing.
• Assist with general office functions as needed.
• Other duties as assigned.

Skills

Task prioritization

MS Office proficiency

Verbal and written communication

Attention to detail

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

3–5 years AP/AR experience

Tools

MS Office

Job description

We are a 3 rd generation family-owned business with a passion for helping restaurants bring their menus to life since 1930. We pride ourselves on craftsmanship of high-quality menus (leather, metal, wood and printed), long-standing customer relationships, and a collaborative workplace culture. We are a fast paced, continuously growing organization that is looking for candidates with a proven track record of reliability and a desire to grow with the company offering the opportunity to make a meaningful impact, shape the future of our creative and service operations, and grow with a business that values integrity, creativity, and people.

SUMMARY

The Billing Specialist is responsible for providing support to both accounts payable and accounts receivable functions, including accurate and timely processing of invoices, reconciling accounts, managing outstanding balances, and ensuring accurate financial records.

ESSENTIAL JOB DUTIES

• Verify and reconcile vendor payments.
• Ensure accurate coding of invoices for payment.
• Maintain and update customer and vendor records and payment terms.
• Generate past due notifications, provide administrative support with collection efforts on aging receivables.
• Bi-weekly and monthly statements.
• File maintenance of daily AR and AP invoices.
• Daily data entry to help prepare for billing; assist in preparing daily, monthly & quarterly invoicing, reporting & auditing.
• Assist with office functions including answering & directing multi-line phone system; receiving & greeting guests; filing, sorting & distributing incoming mail; preparing outgoing mail/checks; job ticket maintenance; data entry; copying & scanning; and maintenance of general office equipment.
• Other duties as assigned.

REQUIRED SKILLS/ABILITIES

• Ability to effectively prioritize and execute tasks with minimal supervision.
• Proficient computer skills with MS Office products and the ability to learn new software.
• Strong verbal and written communications skills.
• Excellent attention to detail and organizational skills.

EDUCATION/EXPERIENCE

• High school diploma or GED.
• Associate’s or Bachelor’s degree is preferred.
• 3-5 years of experience with Accounts Payable and/or Accounts Receivable.

POSITION DETAILS

• Shift: Monday - Friday
• Direct Reports: No
• FLSA Status: Salary, Exempt
• Compensation: $55,000 - $64,000
• Location: Onsite, in-person

BENEFITS:

• Company paid Basic Life/AD&D & Employee Assistance Program (EAP)
• Voluntary Benefit Plans: Life/AD&D, FSA, Short-term disability, pet insurance, accident insurance
• 401(k) with company contribution

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

This position operates primarily in a professional office environment and is not exposed to adverse environmental conditions and/or hazardous conditions. While performing the duties of this job, the employee is regularly required to sit for extended periods of time; stand and walk occasionally (including in the plant); near vision acuity for computer work; ability to communicate clearly through verbal interactions on the phone and in person; and fine motor skills to operate a keyboard/mouse and other office equipment.

EEO AND ACCOMODATION STATEMENT

Cleveland Menu is an equal opportunity employer, and all qualified employees and applicants will receive equal employment opportunity without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Individuals who require an accommodation should contact Human Resources with your accommodation request.