Billing Specialist

FTI Consulting; Washington (District of Columbia); On-site; USD 73,000 - 143,000; Full time

Job summary

FTI Consulting is seeking a detail-oriented billing professional to ensure timely, accurate invoices and manage WIP adjustments during month-end close. You’ll work with project teams to capture contract terms, approvals, and information needed for revenue recognition, while maintaining professional presentation and audit-ready documentation.

You will streamline processes to reduce administrative time for billable professionals, monitor aging A/R, and support inquiries from the revenue

Qualifications

• Associate’s college degree or commensurate work experience.
• 1+ years of billing experience.
• Strong working knowledge of Microsoft Excel and other Office applications.
• Familiarity with time-and-expense billing models and engagement-based invoicing.
• Travel required to clients and to FTI office(s).
• Applicants must be currently authorized to work in the United States for any employer on a full-time basis; this position does not provide visa sponsorship.

Responsibilities

• Prepare and send invoices to clients in line with contract terms.
• Manage project billing, including proformas, drafts, and e-billing integration.
• Record and process revenue adjustments and write-downs.
• Support monthly revenue close with PM input and reconciliation of WIP.
• Monitor aging receivables and assist collections.
• Archive all directions and approvals for audit.

Skills

Billing experience

Excel

Time-and-expense billing

Travel

US work authorization

Education

Associate’s degree or commensurate work experience

Tools

Microsoft Office

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you’ll work side-by-side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact?

About The Role

• Ensuring timely, accurate, and professional invoices are sent to clients and month-end close related WIP adjustments are posted
• Reducing the amount of time billable professionals spend on project management administrative tasks

The Ideal Candidate For This Role Will Have

• Strong attention to detail
• Excellent communication skills, including verbal and written
• Good interpersonal skills, including being a team player with capacity to work with diverse team members
• Organizational skills, including ability to prioritize
• Ability to work flexibly under tight deadlines and handle multiple tasks through prioritization and time management skills

What You’ll Do

Project Setup and Maintenance

• Ensure:
  • Contract terms are captured accurately in the Financial Systems (e.g., fee arrangement, rates, soft costs)
  • Necessary approvals are documented and archived
  • Amendments to contract terms are flagged and necessary supporting documentation is obtained and archived
  • Necessary information for billing is documented (e.g., client contact info, e-billing system and/or MSA requirements)
  • Information necessary for revenue recognition is archived

Prepare and Send Invoice to Client

• Invoice retainers, fixed fees or hourly engagements consistent with contract terms
• Ensure accuracy of data in proforma/draft invoice, e.g.:
  • Billing rates are consistent with contract
  • Soft costs are consistent with contract
  • Anticipated costs, intercompany fees are captured
• Send draft invoice (or proforma if requested) in format requested by PM
• Process write-downs/ups as required, with proper approval
• Input PM invoice edits
• Finalize/send invoice to client, including e-billing system as applicable, with PM approval
• Employ appropriate formatting and ensure professional presentation
• Monitor bounce backs and troubleshoot
• Archive all directions/approvals required for control/audit purposes

Assistance with Monthly Revenue Close Process

• Review assigned matter WIP and obtain PM input regarding expected realization of overage, project fees in excess of contractual amount, hourly work above and beyond agreed cap
• Record the necessary WIP adjustment based on PM input received
• Review unbilled projects for late time and re-adjust if necessary
• Respond to inquiries from revenue recognition team

Additional Duties

• Monitor aging A/R and assist the PM and collections analyst in collection efforts
• Additional duties as required

How You’ll Grow

Direct access to leadership with defined long-term career planning will ensure you continue to develop your skills as a communications and change management practitioner. This position also allows the unique opportunity to partner with internal teams in various specialty areas to tackle a myriad of high visibility client challenges across industries. With an emphasis on a collaborative team approach, we all learn from each other as we share diverse perspectives and ways of working to best meet client challenges and continue to grow the firm.

Basic Qualifications

What You Will Need To Succeed

• Associate’s college degree or commensurate work experience
• 1+ years of billing experience
• Strong working knowledge of Microsoft Excel and other Office applications
• Familiarity with time-and-expense billing models and engagement-based invoicing
• Travel required to clients and to FTI office(s)
• Applicants must be currently authorized to work in the United States for any employer on a full-time basis; this position does not provide visa sponsorship

Preferred Qualifications

• Experience in a professional services or consulting environment is a plus

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Compensation

Minimum Pay: $72,500

Maximum Pay: $143,000

Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.