Billing Specialist

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

On-site fitness facility

Generous benefits

Job summary

Hawthorne Lane in Washington, DC is seeking a proactive Billing Specialist to support full-cycle billing for a busy legal practice. You will work with attorneys, clients, and internal stakeholders to ensure accurate, timely invoices.

Ideal candidates have experience with Serengeti, CounselLink and LEDES, strong communication, and great attention to detail in a fast-paced, hybrid work environment.

Qualifications

• Experience with the full billing cycle and legal billing software (Serengeti, CounselLink, LEDES).
• Excellent communication; able to work independently and in a team.
• Deadline-driven with strong attention to detail and accuracy.
• Organized and time-efficient with adaptability to changing priorities.

Responsibilities

• Maintain knowledge of client guidelines and firm policies for compliant time entries.
• Provide full-cycle billing support through electronic billing and monthly invoices.
• Assist with drafting, reviewing, and revising monthly fee statements, interim fee applications, client budgets, and billing reports.
• Ensure accuracy and timely billing; respond promptly to inquiries.
• Maintain organization and accessibility of billing records.
• Flexible to work moderate overtime to meet deadlines.

Skills

Legal billing

Serengeti

CounselLink

LEDES

Communication

Attention to detail

Time management

Tools

Serengeti

CounselLink

LEDES

Job description

A friendly and established Washington, DC law firm is seeking a proactive, highly organized, eager-to-learn, legal professional to join their growing team. As the Billing Specialist, you will play a pivotal role providing full-cycle billing support to a busy legal practice while collaborating closely with attorneys, clients, and internal stakeholders. If you are someone who has exceptional communication skills, enjoys detailed, process-oriented projects, and is looking for an environment that promotes growth, send us your resume today for immediate consideration!

Key Responsibilities

• Maintain thorough knowledge of client guidelines and firm policies to ensure all time entries are compliant with relevant rules and regulations.
• Provide full-cycle billing support through electronic billing and regular monthly invoices.
• Assist with drafting, reviewing, and revising various documentation including monthly fee statements, interim fee applications, client budgets, and billing records/reports.
• Ensure accuracy and timely billing, responding promptly to incoming requests and inquiries.
• Maintain organization and accessibility of billing records.
• Flexible to work moderate overtime as needed to meet deadlines.

Why You’ll Love Working Here

• Beautiful new office space, casual dress code, and a warm office culture that emphasizes collaboration.
• Hybrid work model provides flexibility to work from home twice a week.
• Generous benefits, competitive salary, and an on-site fitness facility.

What We’re Looking For

• Legal Billing Experience. You have strong familiarity with the entire legal billing cycle and have previously worked with billing and accounting software systems including Serengeti, CounselLink and LEDES file formats. Prior paralegal or legal secretary experience is preferred.
• Communication is key. You have excellent communication skills and work well both independently and as part of a team. Maintaining clear and efficient communication internally and externally is essential to success in this role.
• Deadline-driven, detail-driven. You have an eye for accuracy and thrive in a deadline-centered environment. No details go unnoticed and no deadlines fall through.
• Time-aware. You are well organized and prioritize work seamlessly, adapting without issue as needed.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.