Billing Specialist

PayneCrest Electric Inc.; St. Louis (MO); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

Hourly wage commensurate with experience

Bonus opportunity

Health, Dental, and Vision insurance

Industry-leading retirement package

Job summary

A prominent electrical contracting firm in St. Louis is seeking a Billing Specialist to manage project billings and accounts receivable. The role requires a minimum of 3 years' experience in construction billing and proficiency in Microsoft Office. Candidates should be adaptable to a fast-paced environment and will handle billing setup, processing, and verification of costs. This position offers competitive hourly wages, bonuses, and comprehensive health benefits including a robust retirement package.

Qualifications

• At least 3 years of experience in a billing position in the construction industry.
• Proficient in relevant software applications, especially Vista.

Responsibilities

• Prepare and process billings for various projects.
• Monitor and verify job costs on work orders.
• Submit billings according to specific contract requirements.

Skills

Billing management

Microsoft Office proficiency

Vista (Viewpoint) experience

Job description

Headquartered in St. Louis, Missouri, PayneCrest Electric, Inc. has been an established leader in providing solution-oriented industrial, commercial, and telecom electrical contracting services for large, complex, engineering-intensive projects for over 70 years.

Servicing an impressive array of Fortune 500 end-users and multinational corporations, PayneCrest Electric, Inc., is ranked in the top 50 of national electrical contractors (through Engineering News-Record) with over $250M in annual revenue and active project work throughout the country.

We are seeking a professional, energetic candidate who has what it takes to support our Project Managers’ billing needs on a wide variety of projects. The perfect candidate values a fast-paced work environment and is adaptable to taking on new tasks.

KEY RESPONSIBILITIES

• Prepare and process billings for various Project Managers and prepare and include all required documentation; 2nd and 3rd tier lien waivers, MBE/WBE reporting, Job cost backup.
• T&M billing tasks; Monitor incoming work orders, Tabulate and verify job costs on work order and in Vista, Ensure labor rates and tool rental rates are current/accurate, Ensure markups for profit/overhead are accurate.
• Adjust billings/receivables as directed by Controller or Project Manager.
• Review contracts for billing requirements (forms, due dates, rates, etc.), Submit billings to customers based on specific requirements, including use of customer portals.
• Set up and maintain job information in Vista, including phase codes, cost estimates, billing templates, contracts, change orders, and job closings; managing the job billing cycle from start to finish.
• Develop and maintain a schedule to keep billings and accounts receivable current.
• Manage routing of contracts by working with Project Managers, Accounting team, customers and insurance broker to ensure contracts are processed in a timely manner.
• Prepare/process job cost adjustments as directed by Project Manager or Controller.
• Assist Project Managers with custom reports from Vista.
• Assist Controller with monitoring under billed jobs.
• Additional duties as directed by the Controller.

QUALIFICATIONS

• Minimum of 3 years in a billing position in the Construction Industry.
• Proficient in Microsoft Office applications; Vista (formerly Viewpoint) experience a plus.

REPORTING RELATIONSHIP

Controller

LOCATION

St. Louis, MO

COMPENSATION

• Hourly wage commensurate with experience.
• Bonus opportunity.
• Health, Dental, and Vision insurance and other benefits including industry-leading retirement package and other incentives.

We are proud to be an EEO/AA employer M/F/D/V. As a part of the hiring process all applicants will be required to submit to, and pass, a pre‐employment urine drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.