Billing Specialist

Benike Construction; Rochester (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Benike Construction, a Rochester, MN-based family-owned general contractor, seeks a Billing Specialist to ensure accurate and timely project billing across all contract types.

Responsibilities include preparing owner billings (AIA/progress, T&M, GMP), reconciling contract values, retaining and coordinating lien waivers, and supporting month-end close with the Accounting Manager. Strong attention to detail and professional communication are essential.

Qualifications

• Degree in accounting or finance preferred.
• At least two years of practical experience in a similar construction-billing position preferred, including AIA-style progress billing, T&M, and/or GMP billing.
• Strong interpersonal communication skills, including the ability to effectively manage stressful situations.
• Notary Public commission preferred, or ability to obtain within defined period after hire.
• Ability to draft reports and business correspondence.
• Proficiency with Vista by Viewpoint and other billing platforms (Kahua, Textura, Coupa).

Responsibilities

• Prepare, post, and track all project billings in Vista; ensure alignment with contract terms and billing schedules.
• Process owner billings, including AIA/progress, T&M, and GMP billings with supporting backup.
• Distribute invoices through appropriate channels and confirm receipt.
• Reconcile contract values, change orders, and retainage against billed-to-date; investigate variances.
• Post billings in Vista with accurate coding and retainage calculations.
• Support month-end close and prepare related reports; coordinate lien waivers with owners/subcontractors.
• Prepare monthly builder's risk reports and assist with journal entries as needed.
• Track retainage, review unbilled work-in-progress, and assist with close-out billings.
• Maintain professional relations with customers; handle inquiries and difficult conversations.

Skills

Attention to detail

Strong communication

Problem solving

Education

Degree in accounting or finance preferred

Notary Public commission preferred

Tools

Vista by Viewpoint

Kahua

Textura

Coupa

Microsoft Excel

Job description

Do you have what it takes to Be Benike Built? A construction company is only as good as the numbers behind it. Benike Construction has been delivering healthcare, public, and commercial projects across Southeast Minnesota since 1937, and every one of those projects depends on billing that is accurate, timely, and trusted by the people on the other end of it.

The Billing Specialist is the person who makes sure that promise holds. Owners, subcontractors, and project teams all rely on the numbers you send being right the first time. This role is for someone who takes real pride in precision, stays organized under pressure, and can manage a difficult conversation with the same professionalism as an easy one. If getting the details exactly right matters to you, we want you on this team.

JOB SUMMARY

The Billing Specialist is responsible for the accuracy and timeliness of Benike's project billing across all contract types. Working primarily in Vista by Viewpoint, the Billing Specialist prepares and processes owner billings, reconciles contract values against billed-to-date and retainage, and supports the Accounting Manager through month-end close, reporting, and lien waiver coordination. This role requires precision, strong organizational habits, and the professionalism to manage owner and subcontractor relationships with confidence.

DUTIES AND RESPONSIBILITIES

• Utilize Vista by Viewpoint as the primary system for preparing, posting, and tracking all project billings; maintain proficiency in Benike's accounting standards and procedures.
• Prepare and process all owner billings, including AIA/progress billings for lump sum projects, time & material (T&M) billings with supporting backup, and guaranteed maximum price (GMP) billings, in accordance with each contract's terms and billing schedule.
• Process, copy/scan, and distribute invoices through the appropriate channel for each owner (Vista-generated PDF, owner billing portal, or hard copy) and confirm receipt.
• Reconcile contract values, including approved change orders, against billed-to-date and retainage amounts; investigate and resolve variances.
• Post and maintain all billings in Vista, ensuring accurate coding and retainage calculation.
• Complete year-end inventory reconciliation and evaluation.
• Collaborate with the accounts payable specialist, project managers, and project coordinators on invoicing.
• Assist the Accounting Manager with special reports or studies requested by customers or leadership.
• Prepare the monthly builder's risk report.
• Provide support for monthly journal entries as needed.
• Track retainage across projects and prepare retainage release and close-out billings.
• Support the month-end billing close, including unbilled review and work-in-progress (WIP) reporting as directed.
• Coordinate lien waivers with owners, subcontractors, and suppliers as needed.
• Notarize documents as needed, including lien waivers and sworn construction statements.
• Prepare monthly shop material and equipment charges to projects for project manager review.
• Serve as back-up to accounts payable as needed.
• Maintain good relations with customers by responding to inquiries, including cordially managing difficult or emotional situations when they arise.
• Perform additional responsibilities as directed by leadership.
• Conduct business in an ethical and professional manner, keeping the interests of the Benike team above individual interests, and contribute to our culture of experience and knowledge sharing.

EDUCATION AND QUALIFICATIONS

• Degree in accounting or finance preferred.
• At least two years of practical experience in a similar construction-billing position preferred, including AIA-style progress billing, T&M billing, and/or GMP billing.
• Strong interpersonal communication skills, including the ability to effectively manage stressful situations.
• Notary Public commission preferred, or the ability to obtain one within a defined period after hire.
• Ability to draft reports and business correspondence and present information to cross-discipline team members.
• Proficiency with Microsoft Office (Outlook, Word, and Excel), Vista by Viewpoint, and customer-directed billing platforms including, but not limited to, Kahua, Textura, and Coupa.
• Ability and willingness to learn additional industry-specific software.

CERTIFICATES, LICENSES AND REGISTRATION REQUIREMENTS

• Valid state driver's license with an insurable driving record.

WORK ENVIRONMENT

This is an on-site position during training, with the possibility of hybrid flexibility after successful completion of training, in accordance with company policy.

WHAT SUCCESS LOOKS LIKE

• Invoices go out complete, accurate, on time, and never the reason a payment is delayed.
• Project managers and the Accounting Manager trust your numbers without needing to double-check them.
• Contract values, change orders, and retainage stay reconciled and current across every active project.
• Owners and subcontractors experience clear, professional communication, even in a difficult conversation.
• You are getting sharper and faster with every closeout, and it shows in the quality of your work.

About Benike Construction

Benike Construction is a family-owned commercial general contractor based in Rochester, MN. Since 1937, we have been building healthcare, public, and commercial facilities across Southeast Minnesota. We are driven by our core values of Safety, Service, Quality, Integrity, and Teamwork -- and we are proud to Be Benike Built.