Billing Specialist

North Carolina State University; Raleigh (NC); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University invites applications for a Billing Specialist in the Veterinary Hospital. The role ensures billing accuracy of medical invoices, audits and rectifies charges, maintains logs, and acts as a backup for the business office in a busy clinical setting.

Ideal candidates will have strong attention to detail, auditing experience, and the ability to multi-task while communicating policies clearly across departments.

Qualifications

• Maintain high attention to detail and accuracy while reviewing complex medical invoices and clinical records.
• Frequent data entry, record reconciliation, and use of hospital financial systems.
• Ability to multi-task in a fast-paced environment and prioritize effectively.
• Excellent oral and written communication skills to interpret, explain, and enforce billing policies.

Responsibilities

• Compare clinical records against medical invoices to identify missed and incorrect charges.
• Apply patient funding allocations and document remaining balances.
• Collaborate with departments to resolve billing discrepancies.
• Prepare and maintain monthly service discharge logs.
• Serve as financial backup for the business office.

Skills

Attention to detail

Data entry

Auditing experience

Multi-tasking

Communication skills

Learning hospital systems

Education

High School Diploma or equivalent

Tools

Hospital information system

Job description

Billing Specialist

Job Location: Raleigh, NC

Salary: $44,000 - $47,000

Work Schedule: Monday-Friday; 8am-5pm; occasional overtime

About the Department

Established in 1983, the NC State Veterinary Hospital (VH) is one of the nation's highest-rated academic medical centers, serving North Carolina and the surrounding region. The VH treats nearly 35,000 patients annually across more than 20 clinical services, utilizing a team-based approach that leverages the expertise of nationally and internationally renowned board-certified specialists.

The VH is dedicated to:

• Clinical Excellence: Providing compassionate, state-of-the-art specialty healthcare at the cutting edge of veterinary medicine.
• Education: Delivering expert clinical instruction to fourth-year veterinary students from the College of Veterinary Medicine.
• Innovation: Advancing the field through the ongoing investigation of innovative techniques and medical procedures.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The Billing Specialist is an integral role within the veterinary hospital, responsible for ensuring the billing accuracy of medical invoices. As a key member of the auditing team, you will audit and rectify medical invoices, maintain monthly logs, act as a subject matter expert within the unit, and serve as a backup for the business office. The ideal candidate excels in a fast-paced environment where the ability to multi-task and prioritize effectively is essential.

Key Responsibilities

• Compare clinical records against medical invoices to identify missed and incorrect charges.
• Apply patient funding allocations and accurately document remaining balances.
• Partner with individual departments to resolve billing discrepancies efficiently.
• Prepare and maintain the hospital's monthly service discharge logs.
• Serve as financial backup for the business office to maintain seamless coverage.
• Act as a billing knowledge resource for other employees, students, interns, and residents to interpret, explain, and enforce billing policies throughout the hospital.

Key Qualifications

• Ability to maintain high attention to detail and accuracy while reviewing complex medical invoices and clinical records for extended periods and within specified timeframes.
• Capacity for frequent data entry, record reconciliation, and utilizing hospital financial systems.
• Ability to efficiently prioritize tasks, multi-task, and switch between detailed auditing and collaborative problem-solving in a fast-paced environment.

Other Responsibilities

• Other duties as assigned.

Qualifications

Minimum Experience/Education: High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Strong knowledge of medical terminology.
• Prior auditing experience.
• Ability to multi-task with a high level of attention to detail.
• Excellent oral and written communication skills with the ability to interpret, explain, and enforce billing policies.
• Ability to learn and use the hospital information system, internal website, and applications.

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Recruitment Dates

• Job Open Date: 09/22/2026
• Earliest Close Date: 09/29/2026

Position Details

• Position Number: 00108397
• Position Type: SHRA
• Position Classification Band Title: Administrative Support Specialist
• Position Classification Band Level: Journey
• Position Classification Salary Range: $ 34,602 - $ 58,870
• Salary Grade Equivalency: NC09
• Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
• Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.0
• Appointment: 12 Month Recurring
• Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather
• Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event
• Time Limited Position: No
• Department Id: 192001 - CVM Teaching Hospital

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.