Billing Specialist

City Wide; Lenexa, Northern (KS, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Basic Life Insurance

Voluntary Life Insurance

Accident Insurance

Critical Illness Insurance

Short Term Disability

Job summary

City Wide is seeking a Billing Specialist to provide high-quality bookkeeping, billing, and accounting support to our franchise network. You will manage consolidated billing accounts and deliver full-charge bookkeeping services for multiple franchise locations, serving as a trusted resource for franchise owners.

The ideal candidate has strong accounting fundamentals, accuracy, and comfort using accounting software, with the ability to balance multiple priorities while delivering outstanding

Qualifications

• Associate degree in Accounting, Business, Finance, or related field; equivalent relevant work experience.
• 2-3 years of full-charge accounting, bookkeeping, billing, or closely related experience.
• Experience preparing financial statements, including income statements.
• Strong understanding of accounts receivable, accounts payable, cash reconciliation, and general bookkeeping practices.
• Proficiency with Microsoft Outlook, Excel, and automated accounting software.
• Strong attention to detail and ability to produce highly accurate work.
• Excellent problem-solving skills and ability to proactively identify and resolve issues.
• Customer-service mindset with ability to support franchise owners while following established company procedures.
• Strong communication skills and comfort explaining accounting software and processes to users with varying levels of experience.
• Ability to manage multiple accounts, deadlines, and priorities in a fast-paced environment.

Responsibilities

• Create, maintain, and support consolidated billing accounts for franchise locations.
• Provide full-charge bookkeeping for multiple franchisees and prepare income statements and other reports.
• Reconcile accounts receivable, accounts payable, cash, and other records for accurate reporting.
• Provide training and hotline support for accounting software to franchise owners and staff.
• Build positive relationships with franchise owners, internal teams, and external contacts.
• Review accounting policies and suggest practical process improvements.
• Prepare internal financial reports and assist with financial analysis.
• Support audit activities related to franchisee records.
• Develop and improve best practices for outsourced bookkeeping and software usage.
• Maintain organized, accurate, and timely documentation per company procedures.

Skills

Attention to detail

Problem solving

Customer service mindset

Strong communication

Multitasking

Education

Associate degree in Accounting, Business, Finance, or related field

Tools

Microsoft Outlook

Excel

Accounting software

Job description

City Wide is seeking a detail-oriented, customer-focused Billing Specialist to provide high-quality bookkeeping, billing, and accounting support to our franchise network. In this role, you will manage consolidated billing accounts, deliver full-charge bookkeeping services for multiple franchise locations, and serve as a trusted resource for franchise owners and their teams.

The ideal candidate has strong accounting fundamentals, exceptional accuracy, confidence working in accounting software, and the ability to balance multiple priorities while providing outstanding internal and external customer service.

What You'll Do

• Create, maintain, and support consolidated billing accounts for franchise locations.
• Perform full-charge bookkeeping services for multiple franchisees, including preparation of income statements and other financial reports.
• Reconcile accounts receivable, accounts payable, cash, and other financial records to ensure complete and accurate reporting.
• Provide accounting software training and ongoing hotline support to franchise owners and their employees.
• Build positive working relationships with franchise owners, internal City Wide support teams, and external contacts.
• Review accounting policies and procedures and recommend practical process improvements.
• Prepare selected internal financial reports and assist with financial analysis as needed.
• Support audit activities related to franchisee accounting records.
• Develop and improve best practices for outsourced bookkeeping services and accounting software usage.
• Maintain organized, accurate, and timely documentation in accordance with company procedures.

How Success Is Measured

This role is highly focused on accuracy, responsiveness, and timely completion of billing activity. Key performance expectations include:

• Timely Billing: Complete 99% of billing on time.
• Billing Accuracy: Maintain 99.99999% accuracy across all billing.

What We're Looking For

• Associate degree in Accounting, Business, Finance, or a related field; equivalent relevant work experience will also be considered.
• At least 2-3 years of full-charge accounting, bookkeeping, billing, or closely related experience.
• Experience preparing financial statements, including income statements.
• Strong understanding of accounts receivable, accounts payable, cash reconciliation, and general bookkeeping practices.
• Proficiency with Microsoft Outlook, Excel, and automated accounting software.
• Strong attention to detail and a demonstrated ability to produce highly accurate work.
• Excellent problem-solving skills and the ability to proactively identify and resolve issues.
• Customer-service mindset with the ability to support franchise owners while following established company procedures.
• Strong communication skills and comfort explaining accounting software and processes to users with varying levels of experience.
• Ability to manage multiple accounts, deadlines, and priorities in a fast-paced environment.

City Wide Facility Solutions offers a competitive compensation and benefits, including Medical, Dental, Vision, Basic Life, Voluntary Life, Accident, Critical Illness, Short Term Disability.

More on City Wide...

City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company's Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at

City Wide is an Equal Opportunity Employer.