Accounts Payable Clerk

Mitscheles Landscape; Phoenix (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Paid time Off

Tuition Reimbursement

Job summary

Mitschele's Landscape in Phoenix, AZ is seeking a detail-oriented Accounts Payable Clerk to join our accounting team. This role handles vendor invoices, expense reports, and timely payments to suppliers, subcontractors, equipment vendors, and fuel providers.

You will match invoices to purchase orders, process weekly payments, assist with month-end close, maintain vendor files, and support audits while upholding confidentiality in a busy landscaping operation.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting/Finance or related field preferred.
• 2+ years accounts payable or bookkeeping experience; construction/landscaping/field-service experience a plus.
• Proficiency with QuickBooks, NetSuite, Aspire, and Excel.
• Strong attention to detail and accuracy; excellent organizational and time-management skills.
• Clear written and verbal communication; ability to work independently and handle confidential information.

Responsibilities

• Review, code, and process vendor invoices and employee expense reports for payment.
• Match invoices to purchase orders and delivery records; resolve discrepancies with vendors/internal teams.
• Prepare and process weekly check runs, ACH payments, and wire transfers; maintain organized records.
• Reconcile vendor statements and respond to vendor inquiries.
• Maintain vendor files, including W-9s and 1099 tracking information.
• Assist with month-end close by preparing AP aging reports and accruals.
• Monitor accounts to ensure payments are up to date and flag past-due balances.
• Support the Controller/Office Manager with audits, expense tracking, and ad hoc accounting reports.
• Maintain confidentiality of financial information.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

High school diploma or equivalent

Associate's degree in Accounting/Finance (preferred)

Tools

QuickBooks

NetSuite

Aspire

Microsoft Excel

Job description

Work With The BestWe are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.Position SummaryMitschele's Landscape is seeking a detail-oriented and reliable Accounts Payable (AP) Clerk to join our accounting team. This role is responsible for processing vendor invoices, reconciling statements, and ensuring the company's bills — from suppliers, subcontractors, equipment vendors, and fuel providers — are paid accurately and on time. The ideal candidate is organized, comfortable with numbers, and enjoys keeping the financial side of a busy landscaping operation running smoothly.Key Responsibilities· Review, code, and process vendor invoices and employee expense reports for payment in a timely and accurate manner.· Match invoices to purchase orders and delivery/receiving records; research and resolve discrepancies with vendors and internal teams.· Prepare and process weekly check runs, ACH payments, and wire transfers; maintain organized records of all payments.· Reconcile vendor statements and respond to vendor inquiries regarding payment status.· Maintain accurate and up-to-date vendor files, including W-9s and 1099 tracking information.· Assist with month-end close by preparing AP aging reports and accruals.· Monitor accounts to ensure payments are up to date and flag any past-due balances.· Support the Controller/Office Manager with audits, expense tracking, and ad hoc accounting reports.· Maintain confidentiality of financial and company information at all times.Qualifications· High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred.· 2+ years of accounts payable or general bookkeeping experience; construction, landscaping, or field-service industry experience is a plus.· Proficiency with accounting software (e.g., QuickBooks, NetSuite, and Aspire) and Microsoft Excel.· Strong attention to detail and accuracy when handling numbers and data entry.· Excellent organizational and time-management skills, with the ability to meet payment deadlines.· Clear written and verbal communication skills for working with vendors and internal staff.· Ability to work independently, maintain confidentiality, and handle sensitive financial information with integrity.The Perks401(k) plan with company matchMedical insuranceDental insuranceVision insuranceFSA/HSAPerkSpotLong-Term Disability and Life InsurancePaid time OffTuition Reimbursement (after one year of service)Pay TransparencyMariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.Position Range:$25.00 - $28.00Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers can only E-Verify once you have accepted a job offer and completed the Form I-9.A part of the U.S. Immigration laws protects legally-authorized workers from discrimination based on their citizenship status and national origin. If you have the skills, experience, and legal right to work, your citizenship or immigration status shouldn’t get in the way.Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.