Billing Specialist

Heritage Environmental; Indianapolis (IN); On-site; USD 40,000 - 55,000; Full time

Job summary

Heritage Environmental is seeking a Billing Specialist in Indianapolis, Indiana, responsible for supporting the Billing team with daily transaction processing and invoicing submissions. The ideal candidate will ensure invoice accuracy while adhering to safety policies.

Applicants should have at least 2 years of relevant experience and preferably a Bachelor's degree. Strong communication skills and attention to detail are essential for this role.

Qualifications

• 2+ years of experience in accounts receivable, billing or accounts payable (required).
• High school diploma or equivalent (required), Bachelor's degree preferred.

Responsibilities

• Accurate and efficient processing of transactions and invoicing.
• Ensure invoice accuracy and timeliness by interacting with departments and customers.
• Review open transaction reports for errors to maintain current billing.

Skills

Transaction processing

Invoicing

Attention to detail

Communication

Time management

Education

High school diploma or equivalent

Bachelor's degree

Job description

Billing Specialist

Location: US-IN-Indianapolis

Job ID: 2026-1731

The Billing Specialist is responsible for supporting the Billing team by performing daily activities such as accurate and efficient processing of transactions, invoicing for transportation and waste shipments, and invoicing submissions to customers. This role interacts with other departments, customers, and vendors to ensure invoice accuracy and timeliness.

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Calculates transactions based on inventory of other data provided
• Performs manifest reviews and enters manifests into MMS system; informs appropriate personnel of missing or incorrect data
• Completes third-party invoice receipt, distribution to locations, and processing
• Reviews open transaction report for errors or issues to keep billing current
• Submits customer invoices through manual e-mail, customer portal, or other special delivery processes as assigned
• Completes daily entry of timekeeping and customer invoice conversation notes regarding invoice submission status
• Completes customer requests for weights, manifest copies, and questions regarding invoices
• Follows and updates existing standard operating procedures for duties
• Cross-trains with other Billing Specialists and Billing Manager to ensure adequate coverage
• Communicates invoice and pricing issues to the appropriate personnel
• Ensures that invoice billing and submission is completed thoroughly, accurately, and in a timely manner
• Distributes signed documents and/or manifest copies to customers and/or generators as needed
• Takes on additional duties as assigned to support the team and organization

Education

• High school diploma or equivalent (required)
• Bachelor's degree (preferred)

Experience

• 2+ years of experience in accounts receivable, billing or accounts payable (required)

Benefits and Legal Statements

Arcwood is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to disability or protected veteran status, in accordance with applicable federal laws. A post-offer drug screen and background check will be required.