Billing Specialist

Apache Industrial Holdings; Houston (TX); On-site; USD 28,000 - 39,000; Full time

Job summary

Apache Industrial Services is seeking a Billing Specialist to prepare, submit, and maintain customer invoices for multiple projects and regions in a high-volume environment. You will review contracts and service agreements to confirm billing terms, monitor invoice requests, and ensure accuracy in billing components and tax compliance.

The role collaborates with operations, Accounts Receivable, and customers to resolve billing questions, and supports month-end processes with accurate reporting

Qualifications

• 1+ years of billing, accounts receivable, or accounting experience.
• Experience handling high-volume invoicing with accuracy.
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience using Microsoft Dynamics SL (Solomon).
• Billing experience in engineering/construction industries (AIA pay apps, retainage).

Responsibilities

• Prepare, submit, and maintain customer invoices for assigned projects and regions.
• Review contracts, PO's, and service agreements to confirm billing terms.
• Monitor invoice requests and track project status to identify billable work.
• Apply cost components to ensure accurate billing.
• Maintain customer billing accounts and validate Tax IDs in the billing system.
• Generate invoices, credit memos, and debit memos.
• Submit invoices per customer requirements (email, portal, AIA pay apps).
• Perform billing adjustments and rate changes as needed.
• Ensure invoices comply with tax regulations and company policy.
• Reconcile billing records against contracts and POs.
• Investigate billing discrepancies with internal teams and customers.

Skills

Billing & invoicing

Analytical skills

Microsoft Excel

Attention to detail

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Dynamics SL (Solomon)

Microsoft Office

SharePoint

Job description

Job Description BILLING SPECIALIST

Short Description: We’re hiring a Billing Specialist to prepare accurate, timely invoices for our projects and keep customer billing records in order

Position Supervises: None

Position Structure: Full Time / Hourly / In Office

WHAT APACHE INDUSTRIAL HAS TO OFFER

Apache Industrial Services offers career opportunities for both Craft and Non-Craft employees. Whether you work in the field or support our operations from the office, you’ll be part of a team that values safety, teamwork, and quality. We provide opportunities to gain experience, grow, and advance your career while working alongside experienced and supportive teammates. At Apache Industrial, every role plays an important part in our success.

POSITION OVERVIEW

As a Billing Specialist at Apache Industrial, you will prepare, submit, and maintain customer invoices for assigned projects and regions. The role handles high-volume billing across a variety of contract types, making sure every invoice matches contract terms, customer requirements, and tax rules. You will work with operations, Accounts Receivable, and customers to resolve billing questions and discrepancies.

A TYPICAL DAY MIGHT INCLUDE

• Contract Review & Billing Setup
• Reviewing and interpreting contracts, purchase orders, and service agreements to confirm billing terms
• Monitoring invoice requests and tracking project status with operations to identify work that is ready to bill
• Applying an understanding of cost components (e.g., time and materials, labor) to ensure accurate billing
• Maintaining accurate customer billing accounts and records in the billing system, including validating Tax Identification Numbers (TINs)
• Invoicing & Submission
• Generating invoices, credit memos, and debit memos
• Submitting invoices according to each customer’s requirements (e.g., email, online portal, AIA pay applications, TRACK), including preparing and mailing paper invoices where required
• Performing billing adjustments, including reissuing, canceling, and crediting invoices and adjusting rates as needed
• Ensuring invoices comply with applicable tax regulations and company policy
• Reconciliation & Issue Resolution
• Reconciling billing records against contracts, purchase orders, and service agreements
• Investigating and resolving billing discrepancies or disputes with internal teams and customers
• Responding to customer and employee questions about invoices and payments
• Coordinating with Accounts Receivable on outstanding balances and gathering the documentation needed to collect overdue accounts
• Reporting & Month-End Posting
• daily and weekly revenue into the reporting system and supporting month-end close
• Preparing periodic billing reports and summaries for management
• Retaining supporting documents and customer communications
• General
• Following all company safety rules and procedures and supporting continuous improvement of the safety program and quality management system
• Performing other duties as assigned

EDUCATION & EXPERIENCE

• Required 1+ years of billing, accounts receivable, or accounting experience
• Experience handling high-volume invoicing with a high degree of accuracy
• Preferred Bachelor’s degree in Accounting, Finance, or a related field
• Experience using Microsoft Dynamics SL (Solomon)
• Billing experience in the engineering and construction industry, including AIA pay applications and retainage

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet billing-cycle and month-end deadlines
• Strong attention to detail and accuracy in data entry and invoice preparation
• Ability to read and interpret contract billing terms
• Proficiency with Microsoft Office, including Excel (VLOOKUPs, pivot tables, etc.), SharePoint, Outlook, and Word
• Strong analytical and problem-solving skills
• Clear, professional written and verbal communication with internal teams and customers
• Discretion in handling confidential financial information
• Ability to work independently and as part of a team

PHYSICAL DEMANDS & WORKING CONDITIONS

• Sitting or standing at a workstation for prolonged periods, with occasional walking, bending, and reaching
• Light work that includes lifting or moving objects up to 20 pounds
• Working primarily in an office environment; no adverse environmental conditions expected
• May occasionally be required to work extended hours, weekends, or travel based on business needs
• Ability to perform the essential functions of the position, with or without reasonable accommodation
• Regular use of computers, phones, and other standard office equipment

Equal Opportunity Employer Statement

Apache Industrial Services is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We are committed to providing reasonable accommodations to individuals with disabilities throughout the application and interview process. If you need assistance, please contact the Human Resources Department.

For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers. At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field.

Equal Opportunity: Apache Industrial Services

Equal Opportunity: Apache Industrial Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.