Accounts Receivable Specialist

Apache Industrial Services, Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Apache Industrial Services, Inc. is seeking an Accounts Receivable Specialist I to support billing, invoicing, cash application, and collections in our Houston headquarters.

The role handles high-volume billing for diverse contracts and collaborates with operations and customers to resolve questions. Ideal candidates have at least 1 year of AR/billing experience, strong data entry accuracy, and proficiency with Microsoft Office and ERP systems.

Qualifications

• 1+ year of accounts receivable, billing, or accounting experience.
• Experience with high-volume invoicing and accurate data entry.
• Bachelor’s degree in Accounting, Finance, or related field (preferred).

Responsibilities

• Review contracts, POs, and service agreements to confirm billing terms.
• Generate invoices, credit/debit memos, and apply payments.
• Monitor AR aging and assist with month-end close.
• Research billing discrepancies with internal teams and customers.

Skills

Accounts receivable experience

Billing

Data entry

Time management

Communication

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics SL (Solomon)

Excel

SharePoint

Outlook

Word

Job description

## Accounts Receivable SpecialistApply: Houston Headquarters: Full time: Posted Yesterday: R115231## Job Description**ACCOUNTS RECEIVABLE SPECIALIST**Short Description: We’re hiring an Accounts Receivable Specialist I, who will report to the Accounts Receivable Supervisor.**Position Supervises:** None**Position Structure:** Full Time / Hourly / In Office **WHAT APACHE INDUSTRIAL HAS TO OFFER**Apache Industrial Services offers career opportunities for both **Craft and Non-Craft employees**. Whether you work in the field or support our operations from the office, you’ll be part of a team that values safety, teamwork, and quality.We provide opportunities to gain experience, grow, and advance your career while working alongside experienced and supportive teammates. At Apache Industrial, every role plays an important part in our success. **POSITION OVERVIEW:**As an Accounts Receivable Specialist I at Apache Industrial, you will supportthe Accounts Receivable Supervisor with billing, invoicing, cash application, and collections for assigned regions. The role handles high-volume billing across a variety of contract types and works with internal teams and customers to research and resolve billing and payment questions.**A TYPICAL DAY MIGHT INCLUDE:****Billing & Invoicing*** Reviewing contracts, purchase orders, and service agreements to confirm billing terms before invoicing* Monitoring invoice requests and tracking project status with operations to identify work that is ready to bill* Applying an understanding of cost components (e.g., time and materials, labor) to ensure accurate billing* Generating invoices, credit memos, and debit memos, and submitting them according to each customer’s requirements (e.g., email, online portal, AIA pay applications, TRACK)* Processing billing adjustments, including reissuing, canceling, and crediting invoices and adjusting rates as needed**Cash Application & Collections*** Recording cash receipts and retainage accurately in the accounting system* Monitoring the A/R aging, following up on overdue accounts, and assisting the A/R Supervisor with unapplied payments and payment issues* Investigating and resolving billing discrepancies or disputes with internal teams and customers, including gathering supporting documentation* Responding to customer and employee questions about billing and payments**Month-End & Reporting*** Posting daily and weekly revenue and assisting the A/R Supervisor with month-end close* Preparing periodic billing and A/R reports for management* Gathering documents and data for external financial and customer audits**Customer Accounts & Compliance*** Setting up and maintaining customer accounts, including credit review information and Tax Identification Number (TIN) validation* Working with the Tax group to ensure invoices include correct sales tax and comply with tax regulations and company policy* Filing supporting documents and customer communications* Following established A/R and credit review procedures and suggesting process improvements**General*** Following all company safety rules and procedures and supporting continuous improvement of the safety program and quality management system* Performing other duties as assigned**EDUCATION & EXPERIENCE:****Required*** 1+ years of accounts receivable, billing, or accounting experience* Experience handling high-volume invoicing or data entry with a high degree of accuracy**Preferred*** Bachelor’s degree in Accounting, Finance, or a related field* Experience using Microsoft Dynamics SL (Solomon)* Experience in accounts receivable and billing functions in the engineering and construction industry**KNOWLEDGE, SKILLS, AND ABILITIES:*** Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet billing and month-end deadlines* Strong attention to detail and accuracy in data entry and transaction coding* Proficiency with Microsoft Office, including Excel (VLOOKUPs, pivot tables, etc.), SharePoint, Outlook, and Word* Strong analytical and problem-solving skills* Clear, professional written and verbal communication with internal teams and customers* Discretion in handling confidential financial information* Ability to work independently and as part of a team **PHYSICAL DEMANDS & WORKING CONDITIONS:*** Sitting or standing at a workstation for prolonged periods, with occasional walking, bending, and reaching* Light work that includes lifting or moving objects up to 20 pounds* Working primarily in an office environment; no adverse environmental conditions expected* May occasionally be required to work extended hours, weekends, or travel based on business needs* Ability to perform the essential functions of the position, with or without reasonable accommodation* Regular use of computers, phones, and other standard office equipmentApache Industrial Services is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We are committed to providing reasonable accommodations to individuals with disabilities throughout the application and interview process. If you need assistance, please contact the Human Resources Department.