Billing Specialist

Latham & Watkins LLP; Costa Mesa (CA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Latham & Watkins LLP is seeking a Billing Specialist to join our Global Finance team in Orange County, CA. You will coordinate the billing process, prepare invoices, and ensure compliance with VAT, Solicitors' Accounts Rules, and money laundering regulations.

This role supports invoicing accuracy, e-billing, and collaboration with revenue teams. A blend of hybrid and in-office work is possible, reflecting our flexible working approach.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• Experience in a professional services environment preferred.
• Experience using financial systems preferred.

Responsibilities

• Preparing and analyzing client billing requests.
• Creating, editing, and submitting bills in accordance with firm and client requirements, reviewing proformas, handling corrections, and coordinating e-billing.
• Ensuring successful delivery of invoices and coordinating with revenue and e-billing teams to resolve rejections and reductions.
• Generating and reviewing proformas from 3E for informational and billing purposes.
• Utilizing computerized billing and payable software modules to complete billing processes, research issues, and provide information to customers.
• Protecting and maintaining highly sensitive, confidential information.

Skills

Communication

Time management

Technology skills

Education

High school diploma or equivalent

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

3E billing system

Job description

About Latham & Watkins

Latham & Watkins is one of the world's leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Billing Specialist is an integral part of Latham's Global Finance team. This role will be responsible for coordinating the activities of the billing process and performing billing duties with varying levels of complexity, while preparing invoices for finalization in line with internal and external regulations and legislation, including Value-Added Tax (VAT), Solicitors' Accounts Rules under the Criminal Finances Act, and applicable money laundering regulations. This role will be located in our Orange County, CA office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Preparing and analyzing client billing requests
• Creating, editing, and submitting bills in accordance with firm and client requirements, reviewing proformas, handling corrections, and coordinating e-billing
• Ensuring successful delivery of invoices and coordinating with revenue and e-billing teams to resolve rejections and reductions
• Generating and reviewing proformas from 3E for informational and billing purposes
• Utilizing computerized billing and payable software modules to complete billing processes, research issues, and provide information to customers
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We'd love to hear from you if you:

• Demonstrate the ability to communicate confidently and effectively at all levels within an organization
• Possess the ability to manage your workload and prioritize effectively to meet deadlines
• Exhibit strong technology skills, including proficiency in Microsoft Word, Excel, and Outlook

And have:

• A high school diploma or equivalent
• A bachelor's degree or equivalent, preferably
• Prior experience in a professional services environment, preferably
• Experience using financial systems, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

Pay Range

USD $65,000.00 - USD $75,000.00 /Yr.