Billing Specialist

Latham & Watkins; Los Angeles (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Healthcare

401k plan

Paid holidays and PTO program

Well-being programs

Professional development programs

Employee discounts

Job summary

A global law firm in Los Angeles is seeking a Master File Maintenance Specialist to manage the master billing file for various practice offices. This role involves verifying client matters, handling billing setups, and coordinating with legal staff. Candidates should possess a high school diploma, preferably a bachelor’s degree in accounting, and one year of experience in legal billing. A strong understanding of the Elite Billing system is essential. The position offers a generous compensation package and flexible work schedule.

Qualifications

• Minimum of one year of experience in legal billing or billing audit within a professional services organization.
• Experience with the Elite Billing system is preferable.

Responsibilities

• Verifying and opening all client matters and timekeeper master setups.
• Confirming client arrangements for special rate needs.
• Ensuring the file set-up is done appropriately.
• Inputting billing rates into the Elite billing system.
• Coordinating with attorneys and staff regarding required data.
• Maintaining sensitive, confidential financial information.

Skills

Knowledge of basic accounting principles

Analytical skills

Mathematical functions

Education

High school diploma

Bachelor's degree in accounting or business administration

Tools

Elite Billing system

Job description

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About the Role

The Master File Maintenance Specialist is an integral part of Latham’s Global Finance team and will be responsible for maintaining and managing the master billing file for assigned practice offices at the firm, while opening new client matters and timekeepers, validating complex rate logic, checking conflicts data for accuracy and completeness, and following up on missing or incomplete data. This role will be located in our Global Services Office in downtown Los Angeles. The position may be eligible for a flexible working schedule that allows for a hybrid and in‑office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Verifying and opening all client matters and timekeeper master setups, including billing rates and exception rate hierarchies
• Confirming client arrangements for special rate needs
• Ensuring the file set‑up is done appropriately
• Evaluating and inputting the appropriate billing and exception rates into the Elite billing system
• Coordinating with attorneys, legal secretaries, HR managers, and accounting personnel regarding the receipt of required data, supporting documentation, and approvals in accordance with billing policies and procedures
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess knowledge of basic accounting principles
• Exhibit the ability to comprehend and accurately perform mathematical functions
• Display the analytical skills needed to correctly comprehend and communicate data

And have:

• A high school diploma, preferably a bachelor's degree in accounting, business administration, or a related field
• A minimum of one (1) year of experience in legal billing or billing audit within a professional services organization
• A minimum of one (1) year of experience with the Elite Billing system, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but also with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well‑being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well‑being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Equal Opportunity Statement

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Please click the link below to review the Ordinance. Please click here to review your rights under U.S. employment laws.

Pay Range

USD $65,000.00 - USD $75,000.00 /Yr.