Billing Specialist

Express Deposition Services; California; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Collaborative team environment

Growth opportunities

Exposure to nationwide proceedings

Competitive compensation

Job summary

Express Deposition Services is a nationwide provider of court reporting, remote depositions, legal videography, interpreting and translation, trial technology and graphics, exhibit management, and document repository solutions. A Billing Specialist is needed to ensure accurate invoicing and timely reporter pay across services nationwide.

Ideal candidates thrive in a fast-paced legal services environment, love numbers, and communicate with care and professionalism.

Qualifications

• Strong attention to detail with numbers.
• Proficiency with Microsoft Office (Word, Excel); experience with billing software a plus.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively with multiple departments.
• Customer service mindset with professionalism when communicating with clients and reporters.

Responsibilities

• Create and issue client invoices for services in compliance with billing policies.
• Verify job details against production records to ensure accuracy of invoices and reporter pay.
• Calculate and process reporter pay according to approved rates and counts.
• Apply correct rate schedules and client-specific pricing in invoices.
• Issue invoices and reporter pay within established timeframes and reissue as needed.
• Process and review invoices submitted by reporters for accuracy and policy compliance.
• Communicate with reporters and firms regarding invoice discrepancies and rate approvals.
• Maintain records of approved rates and flag unapproved changes before processing.
• Assist with setting up direct deposit for new reporters (W-9, bank forms).
• Respond to billing inquiries promptly and professionally.
• Support billing team with general administrative tasks.
• Coordinate with Scheduling/Production/Case Management to resolve billing discrepancies.
• Ensure client-specific billing requirements are followed.
• Monitor outstanding issues and follow up until resolved.
• Process split, third-party, and insurance billing where applicable.
• Work with Collections to resolve disputed invoices.

Skills

Attention to detail

Communication skills

Time management

Analytical thinking

Team collaboration

Tools

Billing software

Microsoft Excel

Job description

Express Deposition Services is a nationwide provider of court reporting, remote depositions, legal videography, interpreting and translation, trial technology and graphics, exhibit management, and document repository solutions. Committed to excellence and concierge-level client care, we support legal teams at every stage of their case with accuracy, reliability, and professionalism.

Position Overview

Express Deposition Services is looking for a detail-oriented and organized Billing Specialist to join our billing team. This is a key support role that keeps our billing operations running smoothly and ensures our court reporters and clients are served accurately and on time. If you thrive in a fast-paced legal services environment, love working with numbers, and communicate with care and professionalism, we'd love to hear from you.

Key Responsibilities

• Create and issue client invoices for court reporting, videography, and related services in compliance with company billing policies.
• Verify job details, services ordered, and transcript page counts against production records to ensure invoices and reporter pay are accurate before processing.
• Calculate and process reporter pay according to approved rates, appearance fees, and page/exhibit counts.
• Apply correct rate schedules, discounts, and client‑specific pricing terms when generating invoices.
• Issue client invoices and reporter pay within established turnaround timeframes, and correct or reissue invoices as needed.
• Process and review invoices submitted by court reporters for accuracy and compliance with company billing policies.
• Communicate with court reporters and firms regarding invoice discrepancies, rate approvals, and billing questions.
• Maintain accurate records of approved reporter rates and flag any unapproved rate changes prior to processing.
• Assist with setting up direct deposit for new reporters (W-9, bank forms, voided check).
• Respond to billing inquiries promptly and professionally.
• Support the billing team with general administrative tasks as needed.
• Coordinate with Scheduling, Production, and Case Management to resolve billing discrepancies.
• Ensure client‑specific billing requirements and guidelines are followed.
• Monitor outstanding billing issues and follow up until resolved.
• Process split billing, third‑party billing, and insurance billing when applicable.
• Work closely with the Collections team to resolve disputed invoices.

Qualifications

• Strong attention to detail and accuracy with numbers.
• Proficiency with Microsoft Office (Word, Excel); experience with billing software a plus.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Strong analytical and problem‑solving skills.
• Ability to work independently and collaboratively with multiple departments.
• Customer service mindset with professionalism when communicating with clients, court reporters and internal team members.
• Proactive, organized, and dedicated to achieving departmental and company objectives.

What We Offer

• A collaborative, supportive team environment.
• Competitive compensation commensurate with experience. ($50-65K/yr.)
• Opportunity to grow within a dynamic, expanding legal services company.
• Exposure to a wide range of legal proceedings and nationwide legal professionals.