Billing Specialist

Kilpatrick Townsend & Stockton LLP.; Atlanta (GA); Hybride; USD 42 000 - 63 000; Plein temps

Avantages offerts par ce poste

Health benefits

Hybrid work schedule

Paid time off

Retirement plans

Life insurance

Short-term disability

Résumé du poste

Kilpatrick Townsend & Stockton LLP is seeking a Billing Specialist to support attorneys across multiple practice groups. You will analyze discrepancies in time entries, process e-bills, and coordinate rate changes while ensuring accuracy and compliance with client policies.

The role requires strong Excel skills, experience with 3E and Cognos, and the ability to thrive in a hybrid Atlanta environment. The ideal candidate has 3+ years in legal billing, a detail-oriented mindset, and the capacity

Qualifications

• Minimum 3 years of relevant experience, preferably in a law firm.
• Bachelor's degree preferred
• Prior IP billing experience preferred
• Prior experience with 3E preferred
• Ability to analyze, assess problems, prioritize concerns and decide
• Ability to work under pressure
• Must adapt to changing schedules
• Strong work ethic, flexible and dependable
• Detail-oriented with strong organizational skills
• Experience with Cognos and multi-currency settings preferred
• Excel experience with Pivot tables required

Responsabilités

• Assist billing attorneys by analyzing and resolving discrepancies and ensuring accurate time, fees, and codes
• Receive, process and finalize billing for attorneys across multiple practice groups
• Coordinate, monitor and process markdowns, write-offs, and maintenance
• Submit electronic bills using various e-billing systems
• Revalue time entries after rate changes and update rates in e-billing sites
• Assist with cost backup for invoices
• Support attorneys and LPS on billing processes and policies
• Monitor billing department emails and hotlines
• Document and update Billing Profiles
• Assist AR and Client Support in resolving billing issues
• Review new matter setup, discounts, time types and rate exceptions
• Complete special projects and analysis
• Other duties as assigned

Connaissances

Billing analysis

Attention to detail

Communication

Problem solving

Adaptability

Excel proficiency

Pivot tables

Multi-currency experience

IP billing experience

Legal billing experience

Formation

Bachelor's degree

Outils

3E

Cognos

Excel

Pivot tables

Description du poste

ESSENTIAL JOB FUNCTIONS:

• Assist billing attorneys with analyzing and resolving discrepancies, including any underlying issues and queries related to billing from foreign associates or vendors; enter edits and ensure that hourly fees, flat fees, task codes, vendor invoices and any other missing time, are correctly and promptly accounted for to minimize billing and collection issues downstream.
• Receive, process and finalize billing for attorneys in multiple practice groups.
• Coordinate, monitor and process approved markdowns, write-offs and necessary maintenance.
• Submit electronic bills using various e-billing systems (including processing appeals and error message handling).
• Assist with revaluing time entries after rate changes and updating rates in e-billing sites as necessary.
• Assist with obtaining cost back up for invoices.
• Provide assistance in understanding various financial systems to attorneys and Legal Practice Specialists.
• Monitor and answer billing department email and telephone hotlines.
• Assist attorneys and Legal Practice Specialists (LPS) in understanding client billing processes, policies and procedures.
• Document and update Attorney and Client Billing Profiles as needed.
• Assist Accounts Receivable and Client Support staff in resolving or preventing billing errors.
• Review new matter setup, discounts, time types and rate exceptions.
• Complete special projects and analysis as directed.
• Other duties as assigned

KNOWLEDGE/SKILLS REQUIRED:

• Minimum of 3 years of relevant experience preferably in a law firm environment
• Bachelor's degree preferred
• Prior experience with billing for an Intellectual Property practice preferred
• Prior experience with 3E preferred
• Ability to analyze, assess possible problems, prioritize concerns and make decisions
• Ability to perform well under pressure
• Must be able to adapt schedule to changing environment
• Strong work ethic, flexible, dependable, and positive can-do attitude
• Ability to focus and deliver tangible results, diligent in achieving associated objectives
• Must be able to maintain high level of confidentiality
• Should have skills to coordinate resources to help others meet their goals
• Act as a role model in helping others solve complex problems
• Ability to communicate effectively, orally and in writing
• Must be a good planner who is very detail-oriented and has the ability to organize and prioritize
• Extensive electronic billing experience as well as familiarity with multiple e-billing vendor systems is desired
• Experience with Cognos based applications is preferred
• Experience in a multi-currency setting preferred
• Must have experience in Excel; especially with the use of Pivot tables

This is a full-time, regular position with a multi-faceted health benefit package including medical, dental, and vision. The firm also offers life insurance, short term disability plans and retirement plans in addition to holidays and paid time off. The firm offers hybrid work schedules combining in office work days as well as remote work days. The pay range for this position in Atlanta, Chicago and Dallas only is $30.56 to $45.84 per hour.

Selected applicants will be contacted. Kilpatrick is an Equal Opportunity Employer.

For more information about our firm, please visit our website at www.ktslaw.com.

Kilpatrick Townsend & Stockton LLP is committed to equal employment opportunity for all persons, regardless of race, color, religion, sex or gender, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.