Billing & Revenue Cycle Specialist – Detail‑Driven Pro

calibrecpagroup; Bethesda (MD); On-site; USD 65,000 - 70,000; Full time

Job summary

Calibre CPA Group in Bethesda, MD is seeking a Billing Coordinator to manage the firm’s billing operations and revenue cycle. You will work with Partners and engagement teams to ensure timely, accurate invoicing and exceptional client service.

The role requires strong Excel skills, attention to detail, and experience with WIP, AR, and billing processes within a professional services environment.

Qualifications

• Associate's degree or equivalent in accounting/finance or related field.
• 3–5 years of billing or professional services experience.
• Experience with hourly, fixed-fee, and recurring billing.
• Strong proficiency with Microsoft Excel and related reporting tools.

Responsibilities

• Manage monthly, quarterly, annual, and project-based billing cycles across multiple service lines.
• Prepare, review, and process client invoices for hourly, fixed-fee, recurring engagements.
• Review WIP reports to identify billable activity, aged WIP, and billing delays.
• Coordinate with Partners and engagement teams to ensure timely billing and resolution of billing questions.
• Generate draft invoices and billing reports for Partner review and approval.
• Process approved invoices and distribute client billing through designated delivery methods.
• Maintain billing schedules and monitor deadlines to ensure invoices are issued timely and accurately.
• Research and resolve billing discrepancies, client inquiries, and invoice adjustments.
• Track client advance payments, progress billings, and fixed-fee installments, and apply them against billed amounts.
• Monitor unbilled time and expenses to ensure complete and accurate invoicing.

Skills

Attention to detail

Time management

Excel proficiency

Communication

Customer service

Team collaboration

Education

Associate's degree in Accounting/Finance

Tools

Practice management software

Time & billing software

Accounting software

Job description

Calibre CPA Group in Bethesda, MD is seeking a Billing Coordinator to manage the firm’s billing operations and revenue cycle. You will work with Partners and engagement teams to ensure timely, accurate invoicing and exceptional client service.

The role requires strong Excel skills, attention to detail, and experience with WIP, AR, and billing processes within a professional services environment.