Billing & Revenue Cycle Specialist

Calibre CPA Group, PLLC; Maryland; On-site; USD 65,000 - 70,000; Full time

Job summary

Calibre CPA Group, PLLC in Maryland is seeking a Billing Coordinator to manage the firm?s billing operations and support the revenue cycle from WIP management through invoicing and collections. This role requires accuracy, system proficiency, and collaboration with Partners and engagement teams.

The position emphasizes hands-on use of cloud-based practice management and billing platforms, advanced Excel skills, and timely, precise invoicing across multiple service lines to sustain client service

Qualifications

• 3-5 years of billing, accounting, accounts receivable, or professional services administrative experience.
• Experience with hourly billing, fixed-fee billing, and recurring billing processes.
• Strong proficiency with Microsoft Excel and related data analysis.

Responsibilities

• Manage monthly, quarterly, annual, and project-based billing cycles across multiple service lines.
• Prepare, review, and process client invoices for hourly, fixed-fee, recurring, and special project engagements.
• Review and analyze WIP reports to identify billable activity, aged WIP, and billing delays.
• Coordinate with Partners and engagement teams to ensure timely billing and resolution of billing questions.
• Generate draft invoices and billing reports for Partner review and approval.
• Process approved invoices and distribute client billing through designated delivery methods.
• Maintain billing schedules and monitor deadlines to ensure invoices are issued timely and accurately.
• Research and resolve billing discrepancies, client inquiries, and invoice adjustments.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Education

Associate's degree in Accounting, Finance, Business Administration, or related field

Tools

Practice management software

Time and billing software

Accounting software

Microsoft Excel

Job description

Calibre CPA Group, PLLC in Maryland is seeking a Billing Coordinator to manage the firm?s billing operations and support the revenue cycle from WIP management through invoicing and collections. This role requires accuracy, system proficiency, and collaboration with Partners and engagement teams.

The position emphasizes hands-on use of cloud-based practice management and billing platforms, advanced Excel skills, and timely, precise invoicing across multiple service lines to sustain client service