Billing & Project Setup Specialist

Environmental Works, Inc.; Springfield (MO); On-site; USD 40,500 - 49,500; Full time

Benefits offered by this job

Health Savings Plan

401k Match

Training Resources

Company Cell Phone

Lodging & Per Diem

Quarterly Bonus

Job summary

Environmental Works, Inc. is seeking an Invoice Manager to ensure accurate, timely project setup and invoicing support for multiple offices and teams.

You will review contract details, maintain project records, and help ensure invoices are prepared correctly and submitted on time. The role collaborates with Project Managers, Client Managers, field teams, and the Revenue Operations group to support financial accuracy, WIP management, and profitability.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and ability to complete work accurately and thoroughly.
• Strong communication, organization, follow-up, and time management skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Ability to work independently while also contributing to a team environment.

Responsibilities

• Review contract, proposal, and project information to support accurate project and proposal setup in company systems.
• Set up new projects and proposal projects daily for assigned offices, departments, or work groups.
• Confirm key setup details, including client information, project structure, phases, orgs, billing terms, contract management requirements, project manager assignments, and other required data.
• Support Power BI project setup reviews and help identify missing, incomplete, or inconsistent project information.
• Coordinate with Project Managers, Client Managers, and internal teams to resolve setup questions before billing issues occur.

Skills

Attention to detail

Organization

Communication

Time management

Independent worker

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

Deltek Ajera/Vision/Vantagepoint

Job description

Environmental Works, Inc. is seeking an Invoice Manager to ensure accurate, timely project setup and invoicing support for multiple offices and teams.

You will review contract details, maintain project records, and help ensure invoices are prepared correctly and submitted on time. The role collaborates with Project Managers, Client Managers, field teams, and the Revenue Operations group to support financial accuracy, WIP management, and profitability.