Billing & Project Finance Coordinator

Thornton Tomasetti; Chicago (IL); On-site; USD 1,400 - 551,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with company match

Paid time off

Tuition reimbursement

Transit benefits

Wellness programs

Job summary

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations by setting up and monitoring project accounts, preparing invoices, and collaborating with billing executives and project managers to maintain financial health.

Responsibilities include processing high-volume monthly bills, ensuring accuracy, and maintaining organized documentation while assisting with collections and special accounting projects.

Qualifications

• 2–8 years of billing experience in engineering, architecture, or construction.
• Associate or bachelor’s degree in accounting/finance or a similar field.
• Familiarity with Government Agency Billing & Audits (WAWF/DCAA/PANYNJ/FAR/GSA) preferred.
• Knowledge of Dynamics software is ideal.
• Proficient in MS Excel.
• Excellent analytical & problem-solving skills.
• Strong written and verbal communication skills.

Responsibilities

• Set up new projects and monitor status in the accounting system.
• Communicate with Project Managers about contracts, change orders, and billing modifications.
• Compile, analyze, & process a high volume of project bills monthly.
• Work with project managers to ensure invoices are accurate & compliant with guidelines.
• Review weekly timesheets to ensure submission and approval prior to invoicing.
• Maintain project billing folder and accounting system for easy access.
• Communicate professionally with project managers, clients, and staff to respond to inquiries.
• Investigate billing errors, resolve discrepancies, and reconcile accounts.

Skills

Billing experience

Analytical skills

Communication skills

Problem solving

Education

Associate or bachelor’s degree in accounting/finance or similar field

Tools

Dynamics

MS Excel

Job description

Thornton Tomasetti is seeking a Billing Coordinator to support financial operations by setting up and monitoring project accounts, preparing invoices, and collaborating with billing executives and project managers to maintain financial health.

Responsibilities include processing high-volume monthly bills, ensuring accuracy, and maintaining organized documentation while assisting with collections and special accounting projects.