Billing & Project Accounting Coordinator

Ardalyst Federal, LLC.; Fort Collins (CO); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Ardalyst is seeking a detail-oriented Accounting Coordinator to support the daily operations of our Finance & Accounting team. This role assists with accounting processes, project billing support, expense management, timekeeping review, and AP/AR activities in a fast-paced consulting environment.

The ideal candidate is highly accurate, customer-service focused, and adaptable. This position offers opportunities to gain experience across multiple accounting disciplines while supporting internal

Qualifications

• Highschool diploma or GED, Associates or Bachelors degree in Accounting, Finance or related field preferred.
• 1-2 years of experience in accounts payable, bookkeeping, or related accounting role.
• Proficiency with Microsoft 365 applications, particularly Excel.

Responsibilities

• Reviews employee time entries for completeness, accuracy, and compliance with company policies.
• Processes employee expense reports and validates supporting documentation.
• Coordinates with project managers to maintain accurate project financial information.
• Supports client billing activities, including review of labor, expenses, and project charges.
• Maintains accounting records and supporting documentation for financial transactions.
• Executes accounts payable and accounts receivable administrative functions.
• Supports monthly close activities and account reconciliation processes.
• Communicates with employees regarding missing or inaccurate time and expense submissions.
• Collaborates with project managers and operational teams to resolve billing and project accounting questions.
• Documents accounting and administrative procedures to support consistency and operational efficiency.
• Shares financial and administrative information with internal stakeholders as needed.
• Maintains professional communication with vendors, clients, and internal departments.
• Identifies opportunities to improve accounting and project administration workflows.
• Maintains accurate tracking and reporting processes for financial and project-related activities.
• Supports implementation of process improvements that enhance efficiency and data accuracy.
• Contributes to continuous improvement initiatives within the Finance & Accounting function.

Skills

Attention to detail

Communication skills

Time management

MS Office

Excel

Outlook

Accounting software

QuickBooks

Microsoft 365

Education

High school diploma or GED

Associate or Bachelor's degree in Accounting/Finance

Job description

Ardalyst is seeking a detail-oriented Accounting Coordinator to support the daily operations of our Finance & Accounting team. This role assists with accounting processes, project billing support, expense management, timekeeping review, and AP/AR activities in a fast-paced consulting environment.

The ideal candidate is highly accurate, customer-service focused, and adaptable. This position offers opportunities to gain experience across multiple accounting disciplines while supporting internal