Project Accounting & Billing Specialist

ASRC Energy Services, LLC; Anchorage (AK); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

FEHB health coverage

401(k) with company match

Job summary

ASRC Energy Services, LLC is seeking a Project Accounting/Billing Coordinator to support the financial administration and billing lifecycle of assigned projects in Alaska. You will work with Project Managers, Operations, clients and Finance to ensure accurate project setup, contract compliance, and timely invoicing.

Responsibilities include reviewing documentation, maintaining records, and ensuring audits and closeouts are smooth.

Qualifications

• Two to five years of experience in project accounting, billing, accounts receivable, contract administration, or a related accounting function.
• Intermediate to advanced Microsoft Excel skills.
• Experience with ERP, project accounting, or billing systems such as Oracle.
• Strong attention to detail, analytical and reconciliation skills, organization, time management, and the ability to meet billing and close deadlines.
• Clear written and verbal communication skills with the ability to collaborate across Finance, Operations, Project Management, vendors, and clients.

Responsibilities

• Review contracts, purchase orders, work authorizations, rate sheets, and amendments to identify financial terms, billing requirements, fee structures, limits, and required supporting documentation.
• Set up projects, phases, tasks, and Work Breakdown Structures accurately in the ERP or project accounting system.
• Maintain project records, including client information, budgets, funding, billing rates, project manager assignments, change orders, and contract modifications.
• Coordinate with Project Managers and Operations to resolve incomplete or inconsistent setup information before costs or billing are processed.
• Prepare accurate draft invoices and coordinate pre-bill reviews and approvals with Project Managers.
• Verify time, expenses, field tickets, service records, delivery documents, purchase orders, and other backup for completeness, accuracy, and contract compliance.
• Apply approved labor, equipment, material, markup, tax, retention, and other billing terms.
• Finalize customer invoices and submit them through email, OpenInvoice, or other client-specific portals within established deadlines.
• Track invoice status, rejections, corrections, change orders, retention, and final billing requirements through project closeout.
• Review project-related vendor and subcontractor charges for appropriate coding and billability.
• Monitor project budgets, funding, work in progress, revenue, unbilled costs, billing variances, and other financial indicators.
• Reconcile customer billings, accounts receivable balances, vendor statements, contract rates, and purchase order activity.
• Review accounts receivable aging, investigate outstanding balances, and coordinate collection follow-up and cash application as assigned.
• Research and resolve pricing, ticket, coding, funding, and delivery discrepancies with Project Managers, Operations, clients, and Finance.
• Support month-end close, revenue recognition, forecasting, and management reporting by providing accurate and timely project information.
• Maintain complete billing and project accounting records and provide documentation for internal and external audits.
• Other duties will be assigned to this position as needs require.
• Comply with Company and customer policies and procedures.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

Skills

Excel

Attention to detail

Analytical skills

Verbal & written communication

Time management

Team collaboration

Education

Associate or Bachelor's degree in accounting, Finance, Business Administration

Tools

Oracle ERP

Job description

ASRC Energy Services, LLC is seeking a Project Accounting/Billing Coordinator to support the financial administration and billing lifecycle of assigned projects in Alaska. You will work with Project Managers, Operations, clients and Finance to ensure accurate project setup, contract compliance, and timely invoicing.

Responsibilities include reviewing documentation, maintaining records, and ensuring audits and closeouts are smooth.