Billing & Payroll Associate

Blue Max Trucking Inc; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Life Insurance

401(k)

Paid Time Off

Job summary

Blue Max Trucking is seeking a meticulous Billing & Payroll Associate to join our Charlotte headquarters. This role supports weekly billing, accounts receivable, payroll, and employee benefits, reporting to the Controller and coordinating with payroll, HR, accounting, operations, customers, and vendors.

Responsibilities include weekly billing reconciliations, invoicing, reconciling payments, and assisting with health insurance and payroll deductions.

Qualifications

• Strong Excel proficiency with large data sets.
• Attention to detail and accuracy required.
• Ability to meet weekly deadlines.
• Experience with payroll/billing helpful but not required.

Responsibilities

• Complete weekly billing reconciliations and review billing reports for accuracy.
• Compare tickets and purchase orders against TruckIT billing data.
• Generate customer invoices and post customer payments.
• Reconcile customer payments and research billing discrepancies.
• Assist with health insurance and payroll deduction reconciliations.
• Work with employees and third-party vendors to resolve payroll and benefits questions.
• Cross-train on the full weekly payroll process and develop into a reliable company-wide payroll backup.

Skills

Excel

VLOOKUP

Data analysis

Attention to detail

Organization

Time management

Discrepancy research

Confidential data handling

Multi-system work

Learning agility

Education

College degree preferred

Tools

TruckIT

ADP

Job description

Blue Max Trucking is a growing transportation company specializing in aggregate hauling by dump truck and dump trailer. With approximately six locations across the Southeast and more than 300 employees, we support a wide range of construction and grading companies. We are looking for a Billing & Payroll Associate to join our Charlotte headquarters. This role reports to the Controller and works closely with Payroll, HR, Accounting, Operations, customers, and third-party vendors. This is a great opportunity for someone who is organized, detail-oriented, driven, and highly proficient in Excel. The position supports several important areas of the business, including weekly billing, accounts receivable, payroll, and employee benefits.

What You'll Do

• Complete weekly billing reconciliations and review billing reports for accuracy.
• Compare tickets and purchase orders against TruckIT billing data.
• Generate customer invoices and post customer payments.
• Reconcile customer payments and research billing discrepancies.
• Assist with health insurance and payroll deduction reconciliations.
• Work with employees and third-party vendors to resolve payroll and benefits questions.
• Cross-train on the full weekly payroll process and develop into a reliable company-wide payroll backup.

What We're Looking For

• Strong Microsoft Excel skills, including VLOOKUP, filtering, sorting, conditional formatting, and comparing large datasets.
• Exceptional attention to detail and accuracy.
• Strong organization and time-management skills.
• Ability to meet firm weekly deadlines.
• Dependable, self-motivated, and willing to take ownership of assigned responsibilities.
• Comfortable researching discrepancies and asking questions when needed.
• Ability to handle confidential and sensitive information appropriately.
• Quick learner who is comfortable working across multiple systems and departments.
• Experience with ADP or TruckIT is helpful but not required. A college degree is preferred, but we place greater value on Excel ability, attention to detail, work ethic, and the ability to learn. Our work environment is professional but relaxed. We expect our team members to stay organized, take pride in their work, double-check their results, and meet their commitments.
• Health Insurance
• Vision Insurance
• Life Insurance
• 401(k)
• Paid Time Off

Location: 1015 E. Westinghouse Blvd., Charlotte, NC

Employment is contingent upon successful completion of a background check and drug screening.

Blue Max Trucking is an at-will, Equal Opportunity Employer.