Billing Operations Specialist - Financial Technology

Advyzon; Lisle (IL); On-site; USD 59,000 - 72,000; Full time

Job summary

Advyzon is seeking a Billing Operations Specialist to drive day-to-day billing for AIM products and services. You will execute scheduled and event-driven billing, validate calculations, reconcile across custodians, and process partner payments.

Work with Operations, Product, Technology, and Finance to enhance controls, implement automation, and improve the advisor experience. A Bachelor’s degree plus 2+ years in financial operations is required.

Qualifications

• Bachelor's degree with 2+ years in investment or billing operations.
• Experience processing advisory fee billing or high-volume operational workflows.
• Strong analytical skills and attention to detail.
• Advanced proficiency in Excel and custodial/portfolio systems.
• Excellent organizational and communication skills with ability to manage multiple priorities.

Responsibilities

• Execute billing operations for AIM products and services across cycles and event-driven requests.
• Champion automation and AI within billing; test and implement improvements.
• Validate calculations, reconcile activity across custodians, resolve discrepancies.
• Process payments to third-party managers with documentation and controls.
• Maintain billing procedures, QA, reconciliations, and audit readiness.
• Collaborate with cross-functional teams to resolve billing inquiries and test enhancements.
• Support new product launches and continuous process improvement.

Skills

Billing operations

Investment operations

Automation

AI adoption

Process improvement

Data analysis

Education

Bachelor's degree

Tools

Excel

Custodial platforms

Portfolio accounting systems

Investment management technology

Job description

The Billing Operations Specialist is responsible for executing AIM's day-to-day billing operations, ensuring all scheduled and event-driven billing activities are accurately calculated, validated, reconciled, processed across multiple custodians, and paid timely to third-party managers and strategic partners. This role partners closely with Operations, Product, Technology, Finance, and Client Service teams to strengthen operational controls, improve billing processes, and enhance the advisor and strategist experience through automation and technology.

Key Responsibilities

• Execute all billing operations for AIM products and services, including scheduled billing cycles and event-driven billing requests such as new account implementations, terminations, service changes, fee schedule updates, prorations, credits, and other billing adjustments.
• Champion the use of automation and artificial intelligence within the billing function by identifying process improvement opportunities, partnering on solution design and testing, and driving the adoption of technology that improves efficiency, accuracy, and operational controls.
• Validate billing calculations, reconcile billing activity across custodians and internal systems, research discrepancies, resolve exceptions, and ensure the timely and accurate completion of all billing processes.
• Calculate, reconcile, and process payments to third-party investment managers, strategists, and other program partners while maintaining appropriate supporting documentation and operational controls.
• Maintain and enhance billing procedures, quality assurance processes, reconciliations, and documentation to support operational accuracy, compliance requirements, and audit readiness.
• Partner with Client Service, Finance, Product, and Technology to resolve billing inquiries, define business requirements, test system enhancements, and improve billing workflows and automation.
• Support new product launches, operational initiatives, and continuous process improvement efforts by identifying opportunities to increase efficiency, strengthen controls, reduce manual effort, and improve the advisor and strategist experience.

Qualifications

• Bachelor's degree with a minimum of 2 years in investment operations, billing operations, portfolio accounting, financial operations, or a related financial services role.
• Experience processing advisory fee billing, financial reconciliations, payment processing, or other high-volume operational workflows within the investment management industry.
• Strong analytical and problem-solving skills with exceptional attention to detail and the ability to identify, investigate, and resolve operational discrepancies.
• Advanced proficiency in Microsoft Excel and experience working with custodial platforms, portfolio accounting systems, investment management technology, or similar financial systems.
• Excellent organizational, communication, and time management skills with the ability to manage multiple priorities and recurring operational deadlines in a fast-paced environment.
• Demonstrated ability to collaborate across business and technology teams while supporting automation initiatives and leveraging technology and AI to improve operational efficiency, controls, and the client experience.

Compensation

$65k, 30% bonus