Billing & Office Operations Specialist

Al Warren Oil; Bensenville (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Multiple PPO coverage options

HSA with employer contributions

Life insurance and disability coverage

Paid vacation, holidays, and time off

Job summary

Al Warren Oil in Illinois seeks a detail-oriented Clerical & Administrative Support Specialist to join our Bensenville office. You will support the Fuel and Lubricant divisions with accurate billing, order processing, and customer account management in a structured office environment.

Ideal candidates are dependable, organized, with strong numeric skills and proficiency in Microsoft Office. The role offers a path to contribute to daily operations and company-wide success.

Qualifications

• Experience in clerical, administrative, billing, or office support roles.
• Strong numerical accuracy and attention to detail.
• Proficiency with Microsoft Office and basic accounting systems.
• Ability to prioritize and meet deadlines in a fast-paced environment.

Responsibilities

• Process and generate customer invoices with accuracy.
• Verify pricing, quantities, and documentation before billing.
• Enter fuel, lubricant, and DEF orders into internal systems.
• Maintain customer records and respond to inquiries.
• Support Accounts Receivable with invoice copies and follow-ups.

Skills

Clerical & Administrative

Billing

Customer service

Attention to detail

Microsoft Office

ERP/Accounting software

Education

High School Diploma

Tools

Excel

Outlook

Word

ERP software

Job description

Al Warren Oil in Illinois seeks a detail-oriented Clerical & Administrative Support Specialist to join our Bensenville office. You will support the Fuel and Lubricant divisions with accurate billing, order processing, and customer account management in a structured office environment.

Ideal candidates are dependable, organized, with strong numeric skills and proficiency in Microsoft Office. The role offers a path to contribute to daily operations and company-wide success.