Billing Manager (QuickBooks Required)

Best Delivery LLC; California (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Best Delivery LLC in Southern California-based transportation and logistics company is seeking a Billing Specialist with strong QuickBooks experience to handle invoicing, AR, and collections. You will turn shipment data into accurate invoices and collaborate with operations, accounting, and clients to ensure timely billing.

This role emphasizes learning customer-specific billing requirements and maintaining organized records in TMS/WMS to support efficient cash flow.

Qualifications

• 2+ years of experience in transportation, logistics, or freight billing.
• Proficient with QuickBooks; import invoices from TMS/WMS.
• Experience with billing and collections processes.
• Strong attention to detail and organization.
• Professional communication and multi-account management skills.

Responsibilities

• Prepare and issue accurate invoices based on shipment data.
• Collaborate with dispatchers, drivers, and customer service to resolve billing details.
• Maintain records in TMS/WMS and accounting software.
• Generate weekly and monthly billing reports for management.
• Support month-end close by reconciling billing with accounting.
• Manage customer-specific billing requirements and documents.
• Review and collect on accounts receivable; pursue past-due balances.
• Ensure timely and accurate billing across all accounts.

Skills

QuickBooks experience

Billing & collections

Accounts receivable

Attention to detail

Communication skills

Multi-account management

Transportation billing knowledge

Tools

TMS (Ontime360)

WMS (Camelot Express)

Job description

Job Description

We are a transportation and warehousing company seeking a Billing Specialist with strong QuickBooks experience. This role is responsible for accurate invoicing, managing customer-specific billing requirements, and handling accounts receivable and collections.

As our Transportation Billing Specialist, you'll be the financial heartbeat of ouroperations. Your accuracy will ensure that customers are billed correctly, and on time. You'll be the bridge between our operations team, accounting, and clients and turning complex shipment data into clear, accurate invoices that keep our business moving forward.

This is not a basic billing role - our customers each have different billing expectations. We need someone who can learn the details, stay organized, and execute consistently. We would prefer someone with a background in transportation who understands transportation billing and accessories.

Responsibilities

• Manage invoicing in TMS (ontime360) and WMS (Camelot Express)
• Collaborate with dispatchers, drivers, and customer service to gather missing documentation or clarify billing details.
• Maintain up-to-date records in our transportation management system (TMS) and accounting software.
• Generate weekly and monthly billing reports for management review.
• Support month-end closing activities by reconciling billing data with accounting records.
• Handle customer-specific billing requirements, pod, bol, etc
• Review transportation tickets for accesorial charges due.
• Ensure accurate, timely billing
• Manage accounts receivable and collections
• Follow up on past-due accounts and keep customers current
• Work with operations to ensure billing accuracy
• Resolve billing issues quickly and professionally

Requirements

• 2+ years of experience in transportation, logistics, or freight billing.
• QuickBooks experience (required) (TMS-WMS import the invoices in quickbooks)
• Billing + collections experience
• Strong attention to detail and organization
• Ability to manage multiple accounts and requirements
• Professional communication skills

Preferred

• Experience in transportation, logistics, or warehousing

Company Description

Best Delivery LLC is a full-service Southern California-based transportation and logistics company. Specializing in Expedited Freight, Same Day / Next Day delivery, LTL (Less than truckload), Full Truckload, and Warehousing. Our Transportation service covers Southern California, Nevada, and Arizona.
We offer Cross-Docking, Container Unloading, and full 3PL Warehouse Services.
Growth and advancement potential within the organization