Billing & Invoicing Specialist

United States Digital Space LLC; United States; Remote; USD 50,000 - 65,000; Full time

Job summary

United States Digital Space LLC is seeking a Billing Officer in its Finance & Accounts team to manage invoicing, billing accuracy, and reconciliation of records. You will prepare and issue invoices, verify documents, and coordinate with internal teams to ensure timely billing.

The ideal candidate has 2–4 years billing experience, a degree in a related field, strong Excel and ERP skills, and meticulous attention to detail to maintain accurate customer accounts and support month-end activities.

Qualifications

• Bachelor's degree in Accounting, Finance, Management, or a related field.
• 2–4 years of relevant experience in billing, invoicing, accounts receivable.
• Good knowledge of accounting principles and billing procedures.
• Proficiency in MS Excel and accounting/ERP software.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple invoices and deadlines efficiently.
• Strong organizational and record-keeping skills.
• Ability to work independently as well as collaboratively with cross-functional teams.

Responsibilities

• Prepare and issue accurate sales invoices, bills, credit notes, debit notes, and related billing documents.
• Verify sales orders, delivery notes, purchase orders, contracts, and supporting documents before billing.
• Ensure billing is completed accurately and within defined timelines.
• Maintain proper records of invoices, billing documents, and customer accounts.
• Coordinate with Sales, Operations, Stores/Warehouse, and Accounts teams to resolve billing discrepancies.
• Verify pricing, discounts, taxes, quantities, and other billing details before invoice generation.
• Monitor outstanding invoices and coordinate with the Accounts/Collection team for timely payment follow-up.
• Perform regular reconciliation of billing records with sales, delivery, and accounting records.
• Assist in preparing billing-related MIS and periodic reports for management.
• Handle customer queries related to invoices, billing adjustments, credit notes, and payment documentation.
• Ensure compliance with applicable tax regulations, company policies, and internal control procedures.
• Maintain confidentiality and accuracy of financial and customer information.
• Support month-end and year-end closing activities related to billing and receivables.
• Identify billing errors or process gaps and recommend improvements where required.
• Perform other finance and accounting duties as assigned by the reporting manager.

Skills

Numerical accuracy

Analytical skills

Attention to detail

Communication

Time management

Organizational skills

Problem solving

Teamwork

Education

Bachelor's degree in Accounting, Finance, Management

Tools

MS Excel

ERP software

Job description

United States Digital Space LLC is seeking a Billing Officer in its Finance & Accounts team to manage invoicing, billing accuracy, and reconciliation of records. You will prepare and issue invoices, verify documents, and coordinate with internal teams to ensure timely billing.

The ideal candidate has 2–4 years billing experience, a degree in a related field, strong Excel and ERP skills, and meticulous attention to detail to maintain accurate customer accounts and support month-end activities.