Billing & Finance Support Specialist

A.I.S., Inc.; Dartmouth (MA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid vacation

Paid sick leave

Holiday benefits

Job summary

A.I.S., Inc. is seeking a Billing Coordinator to support daily administrative and financial activities in our Finance Department in Dartmouth, MA.

The ideal candidate is organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality. Responsibilities include processing payments, reconciling expense reports, handling invoices, maintaining records, answering calls, managing emails, assisting with month-end tasks, and coordinating with internal teams on

Qualifications

• High school diploma or equivalent required.
• Experience with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and meet deadlines.
• Maintain confidentiality with financial information.
• Ability to learn new software and internal systems.

Responsibilities

• Process and track incoming customer payments and account activity.
• Reconcile employee expense reports and supporting documentation.
• Process invoices and payments for vendors and utilities.
• Maintain organized electronic and paper financial records.
• Answer and direct incoming telephone calls professionally.
• Monitor shared departmental email inboxes.
• Prepare deposits and routine financial documents.
• Assist with data entry and accounting records.
• Support month-end administrative activities.
• Coordinate with departments on billing questions and payment status.
• Assist in preparing reports, spreadsheets, and documents.
• Order office supplies and assist with administrative needs.
• Perform general office duties including filing, scanning, copying, and document management.
• Provide backup administrative support to Finance team.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Confidentiality

Learning new software

Education

High school diploma

Tools

Microsoft Office

Excel

Outlook

ERP software

Job description

A.I.S., Inc. is seeking a Billing Coordinator to support daily administrative and financial activities in our Finance Department in Dartmouth, MA.

The ideal candidate is organized, detail-oriented, and capable of handling multiple priorities while maintaining confidentiality. Responsibilities include processing payments, reconciling expense reports, handling invoices, maintaining records, answering calls, managing emails, assisting with month-end tasks, and coordinating with internal teams on