Billing/Export Documentation Clerk

Smithfield Foods; Milan (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

Smithfield Foods in the United States is seeking a Billing & Export Documentation Clerk to ensure accurate shipping paperwork and timely export documents. You will verify orders, generate bills of lading, coordinate with carriers, and maintain reports while upholding our standards for accuracy and efficiency.

In this fast-paced role you will handle export documentation, invoicing, and carrier communications, contributing to a high-impact pork processing operation.

Qualifications

• High school diploma or GED required.
• Proficient in Microsoft Excel and Word.
• Familiar with 10-key adding machine.
• Ability to present information clearly in one-on-one and small groups.
• Strong attention to detail and accuracy.
• Team oriented with good interpersonal skills.

Responsibilities

• Take charge of shipping documentation and ensure bills of lading are accurate.
• Generate invoices and freight documents; verify orders before loading.
• Publish daily, weekly, and monthly reports; monitor freight accruals.
• Coordinate with dock, drivers, and carriers to keep shipments on schedule.

Skills

Attention to detail

Communication skills

Teamwork / interpersonal

Education

High school diploma or GED

Tools

SAP

10-key adding machine

Microsoft Excel

Microsoft Word

Job description

Have a seat at our table. When you join Smithfield, you become part of something special – a company that’s sustainably feeding people around the world, producing good food the right way with respect for our people, animals, communities and planet. With opportunities across locations and functions, a culture grounded in our Core Four values - gratitude, communication, respect and accountability - and a strong commitment to learning, collaboration, and innovation, Smithfield offers challenging and rewarding careers where you can grow, contribute and make a real impact.

THE VALUE YOU'LL BRING:

The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section.

Join our team as a Billing & Export Documentation Clerk and play a vital role in keeping our pork products moving across the country and around the globe. In this fast-paced position, you'll handle everything from verifying load accuracy and scaling carriers in and out, to generating bills of lading and preparing essential export documents like USDA certificates, letterheads, and export stickers. You'll work closely with carriers and shipping teams to ensure every shipment leaves our facility accurately and on time. If you thrive in a detail-driven role and want to be part of a dynamic, high-impact operation in the pork processing industry, we want to hear from you!

WHAT YOU'LL DO:

The below statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.

• Take Charge of Critical Documentation - You'll be the go-to expert for making sure every shipment leaves with flawless paperwork. Craft accurate bills of lading and export documents that keep our pork products moving safely and legally. Confirm all sales orders are good to go and that every load has its paperwork in order before hitting the road. Enter shipment details like a pro—quickly and accurately—then generate invoices and freight payable docs that keep everything flowing.
• Own the Numbers, Master the Reports Support the data behind smooth shipping operations. Publish and maintain detailed daily, weekly, and monthly reports that keep the team informed and on track. Double-check freight accruals so costs are spot-on for every load. Proactively reduce billing errors and boost efficiency with your sharp eye for detail.
• Be the Link Between Dock & Driver Keep carriers moving and everything running on schedule. Scale trucks in and out with accuracy and make sure all weights match up. Answer calls from carriers and transportation partners, providing quick, clear info when it's needed most. Guide drivers to the right dock doors, parking spots, or departments—keeping the yard and warehouse flowing smoothly.
• Stay Organized: Help create a shipping office that runs like a well-oiled machine. File shipping and billing documents throughout your shift so everything's easy to find. Keep the daily truck log and holdover report updated to the minute. Tidy up and take pride in a clean, organized workspace that reflects your professionalism.

WHAT WE'RE SEEKING:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• High school diploma or general education degree (GED); required.
• Knowledge of Microsoft Office Excel and Word software.
• Knowledge and experience with 10-key adding machine.
• Ability to effectively present information in one-on-one and small group situations.
• Strong attention to detail.
• Ability to work well with others in fast paced, dynamic environment.
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.

OTHER SKILLS THAT MAKE YOU STAND OUT:

• SAP experience, preferred.
• 2 years' previous billing experience, a plus.
• Ability to work well with others in fast paced, dynamic environment.
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of the time is spent in an office setting outside of the production plant. The plant environment will include wet or humid conditions (non-weather related), extreme cold and heat (non-weather related), working near moving mechanical parts, exposure to fumes or airborne particles, and chemicals.
• Noise level in the work environment is usually moderate but can be loud when in the production area.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision includes close vision and ability to adjust focus.
• Frequently required to sit, use hands to handle, or feel, and talk or hear.

Relocation Package AvailableNo

EEO Information

Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law.

If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.

Smithfield Foods is a leading American food company specializing in packaged meats and fresh pork, committed to responsibly providing quality protein globally through diverse brands.

Food and Beverage Manufacturing Manufacturing

200 Commerce Street, Smithfield, Virginia 23430, US