Billing Coordinator - STOP

HealthRIGHT 360; San Diego (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

HealthRIGHT 360 in San Diego is seeking a detail-oriented Billing Coordinator to manage client data, invoicing, and ARMS entry for the STOP program. This role supports reconciliation between CBPs, CDCR, and the Fiscal department, ensuring timely and accurate billing and reporting.

The position emphasizes data accuracy, confidentiality, and collaboration across teams, with emphasis on compliance, deadlines, and high-quality documentation in a nonprofit health services environment.

Qualifications

• Basic data entry and spreadsheet skills required.
• Experience with ARMS preferred.
• First Aid/CPR certification or ability to obtain within 30 days.

Responsibilities

• Generate monthly invoices and forward for CBP approval.
• Reconcile discrepancies in invoices and reports.
• Submit documents to HR360 and CDCR on time.
• Produce monthly client/CBP reports using ARMS.
• Maintain accurate client lists and resolve data issues.

Skills

Data entry

Spreadsheet proficiency

ARMS system experience

Education

High school diploma or equivalent

First Aid/CPR certification

Tools

ARMS

Microsoft Excel

Job description

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

This is a union-eligible position.

The required shift for this position is: 7:00am - 3:30pm

Job Summary

HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery.

The Specialized Treatment for Optimized Programming (STOP) Area Six Program connects California Department of Corrections and Rehabilitation (CDCR) inmates and parolees to comprehensive, evidence-based programming and services during their transition into the community, with priority given to those participants who are within their first year of release and who have been assessed as a moderate to high risk to reoffend. Area Six includes San Diego, Orange, and Imperial counties. STOP subcontracts with detoxification, licensed residential treatment programs, outpatient programs, professional services, and reentry and recovery housing throughout the program area to assist participants with reentry and recovery resources.

The Billing Coordinator is responsible for coordinating receipt of and reviewing Community Based Provider (CBP) subcontractor client data for accuracy and entering and retrieving data from/to the Automated Reentry Management System (ARMS) as needed for the purpose of reconciliation, invoicing, and billing.

Key Responsibilities

Billing and Invoicing

• Generate monthly modality invoices and forward to CBPs for approval.
• Reconcile and resolve any discrepancies identified in invoices.
• Ensure invoices and supplemental required reports are submitted to HR360 and CDCR personnel within deadlines.
• Generate annual client service count reports as needed.
• Track and monitor contract budget and create projections for fiscal year expenditures.
• Act as liaison between the Fiscal department, STOP, CBPs, and CDCR to ensure smooth information flow.

Data Entry and Management

• Ongoing review of CBP’s subcontractor client data in ARMS for accuracy.
• Coordinate with CBPs and internal departments to resolve discrepancies identified in client data.
• Maintain ongoing client lists for reference and tracking.
• Track and manage funding source allocations as required by CDCR.
• Produce monthly client and CBP related reports for the California Department of Corrections and Rehabilitation (CDCR) using the ARMS database.
• Provide reports to other staff and management regarding inaccurate and/or missing data.

Administration And Other Duties

• Assist in overseeing ARMS Data Coordinator and Data Assurance Coordinator duties to ensure accuracy and completion.
• Ensure confidentiality of all incoming and outgoing client data.
• Act as backup for Incident Reporting and other data-related roles as needed.
• Attend and participate in meetings and training.
• Complete assigned training in a timely manner.

And perform other duties as assigned.

Qualifications

Education, Certification, or Licensure

• High school diploma or equivalent required. Higher education is preferred.
• Current First Aid and CPR certification or ability to obtain within 30 days of hire.

Experience

• Experience working with spreadsheets.
• Data entry experience and ability to type 45 wpm.
• Experience with ARMS highly preferred.

Physical Requirements

In an 8-hr workday, employee is required to perform work:

• Sitting 5 Hrs
• Standing 1.5 Hrs
• Walking 1.5 Hrs
• Driving Never

In an average month, employee must travel out of town:

• Often (>2x)
• Sometimes (<2x)
• Never

In An 8-hr Workday, Employee Must

• Not at all 1/4-2½ hrs.
• Occasionally (1/4-2½ hrs.)
• Frequently (2½-5½ hrs.)
• Continuously (5½-8 hrs.)
• Bend/stoop
• Climb
• Reach above shoulder level
• Kneel
• Balance
• Push/pull
• Squat
• Crawl
• Crouch
• Lift*
• Carry**

Usual number

Maximum number 5 20 lbs lbs

Job Requires

• Working at heights: No
• Operating heavy machinery: No
• Operating desk machines: Yes
• Computer, fax, printer, phone: (not specified)
• Precise manual dexterity: Yes
• Documentation, data entry: (not specified)
• Exposure to extreme heat, cold, humidity: No
• Exposure to dust, fumes, gases, chemicals: No

HealthRIGHT 360 is committed to fair and equitable compensation practices. Placement within the compensation range is based on factors such as relevant experience, education, credentials, internal equity, and organizational compensation practices. In addition to salary, HealthRIGHT 360 offers a comprehensive benefits package, subject to eligibility requirements.

The compensation range listed reflects the expected pay for this position based on the primary work location. Actual compensation may vary depending on geographic location and applicable state or local pay transparency requirements.

HealthRIGHT 360 is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive workplace. We prohibit discrimination, harassment, and retaliation based on any characteristic protected by applicable federal, state, or local laws, including race, color, ancestry, national origin, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, age, disability, medical condition, genetic information, veteran status, marital status, and any other protected characteristic. We are committed to providing equal employment opportunities through fair and equitable recruitment, hiring, compensation, development, and advancement practices.

We will consider for employment qualified applicants with arrest and conviction records.

Must complete a background check and Live Scan.