Billing Coordinator - STOP

Health Right 360; San Diego (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

HealthRIGHT 360 is seeking a detail-oriented Billing Coordinator in California to manage monthly invoicing, reconcile discrepancies, and ensure timely reporting to CDCR. The role includes ARMS data entry, data quality checks, and collaboration with the Fiscal department.

The candidate should have a high school diploma or equivalent, plus First Aid/CPR certification or ability to obtain within 30 days, and experience with spreadsheets and data entry at 45 wpm.

Qualifications

• High school diploma or equivalent required.
• First Aid and CPR certification or ability to obtain within 30 days of hire.
• Experience with spreadsheets and data entry (45 wpm) preferred.

Responsibilities

• Billing and invoicing coordination: generate monthly invoices, reconcile discrepancies, submit reports within deadlines, and track budgets.
• Data entry and ARMS data management: review subcontractor client data for accuracy and produce monthly reports for CDCR.
• Administration: assist ARMS/Data Coordinator duties, ensure data confidentiality, attend trainings and meetings.

Skills

Data entry

Spreadsheets

Education

High school diploma

First Aid/CPR certification

Tools

ARMS software

Job description

JOB SUMMARY

HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals reentering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery.

The Specialized Treatment for Optimized Programming (STOP) Area Six Program connects California Department of Corrections and Rehabilitation (CDCR) inmates and parolees to comprehensive, evidence-based programming and services during their transition into the community, with priority given to those participants who are within their first year of release and who have been assessed as a moderate to high risk to reoffend. Area Six includes San Diego, Orange, and Imperial counties. STOP subcontracts with detoxification, licensed residential treatment programs, outpatient programs, professional services, and reentry and recovery housing throughout the program area to assist participants with reentry and recovery resources.

The Billing Coordinator is responsible for coordinating receipt of and reviewing Community Based Provider (CBP) subcontractor client data for accuracy and entering and retrieving data from/to the Automated Reentry Management System (ARMS) as needed for the purpose of reconciliation, invoicing, and billing.

KEY RESPONSIBILITIES

Billing and Invoicing

• Generate monthly modality invoices and forward to CBPs for approval.
• Reconcile and resolve any discrepancies identified in invoices.
• Ensure invoices and supplemental required reports are submitted to HR360 and CDCR personnel within deadlines.
• Generate annual client service count reports as needed.
• Track and monitor contract budget and create projections for fiscal year expenditures.
• Act as liaison between the Fiscal department, STOP, CBPs, and CDCR to ensure smooth information flow.

Data Entry and Management

• Ongoing review of CBP’s subcontractor client data in ARMS for accuracy.
• Coordinate with CBPs and internal departments to resolve discrepancies identified in client data.
• Maintain ongoing client lists for reference and tracking.
• Track and manage funding source allocations as required by CDCR.
• Produce monthly client and CBP related reports for the California Department of Corrections and Rehabilitation (CDCR) using the ARMS database.
• Provide reports to other staff and management regarding inaccurate and/or missing data.

Administration and Other Duties

• Assist in overseeing ARMS Data Coordinator and Data Assurance Coordinator duties to ensure accuracy and completion.
• Ensure confidentiality of all incoming and outgoing client data.
• Act as backup for Incident Reporting and other data-related roles as needed.
• Attend and participate in meetings and training.
• Complete assigned training in a timely manner.

And perform other duties as assigned.

QUALIFICATIONS

Education, Certification, or Licensure

• High school diploma or equivalent required. Higher education is preferred.
• Current First Aid and CPR certification or ability to obtain within 30 days of hire.

Experience

• Experience working with spreadsheets.
• Data entry experience and ability to type 45 wpm.
• Experience with ARMS highly preferred.

PHYSICAL REQUIREMENTS

Sitting 5 Hrs

Standing 1.5 Hrs

Walking 1.5 Hrs

Driving Never

In an average month, employee must travel out of town: Often (>2x), Sometimes (<2x), Never

Not at all | Occasionally (1/4-2½ hrs.) | Frequently (2½-5½ hrs.) | Continuously (5½-8 hrs.)

Bend/stoop | ☐ | ☒ | ☐ | ☐

Climb | ☒ | ☐ | ☐ | ☐

Reach above shoulder level | ☐ | ☒ | ☐ | ☐

Kneel | ☐ | ☒ | ☐ | ☐

Balance | ☐ | ☒ | ☐ | ☐

Push/pull | ☐ | ☒ | ☐ | ☐

Squat | ☐ | ☒ | ☐ | ☐

Crawl | ☒ | ☐ | ☐ | ☐

Crouch | ☐ | ☒ | ☐ | ☐

Lift* | ☐ | ☒ | ☐ | ☐

Carry** | ☐ | ☒ | ☐ | ☐

* Usual number 5 lbs

Maximum number 20 lbs

** Usual number 5 lbs

Maximum number 20 lbs

Job requires:

Working at heights ☐ Yes ☒ No Explain

Operating heavy machinery ☐ Yes ☒ No Type

Operating desk machines ☒ Yes ☐ No Computer, fax, printer, phone

Precise manual dexterity ☒ Yes ☐ No Explain Documentation, data entry

Exposure to extreme heat, cold, humidity ☐ Yes ☒ No Explain

Exposure to dust, fumes, gases, chemicals ☐ Yes ☒ No Explain