Case Manager - Prototypes- Pasadena Mental Health Clinic

HealthRIGHT 360; Pasadena (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

HealthRIGHT 360 in Pasadena seeks a Case Manager II to coordinate care across outpatient, residential, and community settings. You’ll assist with intake, benefit applications, and treatment planning while collaborating with a multidisciplinary team to support clients’ goals.

Responsibilities include documentation, job preparation, housing connections, and ensuring compliance with program requirements. A strong focus on recovery and community reintegration is essential.

Qualifications

• Option I: High school diploma or equivalent, SUD Counselor registration from an accredited California agency (CCAPP, CAADE, CADTP), two years case management experience.
• Option II: High school diploma or equivalent, SUD Counselor certification from an accredited California agency (CCAPP, CAADE, CADTP).
• Option III: Bachelor’s degree in Social Work, Psychology, or other related field from an accredited institution.

Responsibilities

• Complete case management assessment and enter financial and benefit information during client admission.
• Monitor client's progress towards treatment plan goals and provide input.
• Support client in Medi-Cal application or transfer.
• Assess client’s case management needs and complete releases of information.
• Connect client to benefits, healthcare, employment, housing, outpatient substance use services, etc.
• Coordinate external service linkage and communication (appointments, probation, court orders).
• Complete VI-SPDAT and connect client to housing options.
• Collaborate with clients on rehabilitation goals.
• Prepare clients for job search and aid with resume writing.
• Provide treatment oversight for case management services.
• Provide translation services as needed.

Skills

Case management

Translation services

Education

High school diploma or equivalent

Bachelor’s degree in Social Work or psychology or related field

Substance Use Disorder Counselor certification/registration

Job description

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

This is a union-eligible position.

The required shift for this position is: 8am-5pm

Job Summary

HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery.

Prototypes Pasadena Outpatient Behavioral Health Services provides comprehensive mental health services for our community ages birth through older age. Our continuum of care ranges from prevention and early intervention to intensive outpatient services for those with more serious and chronic conditions, including Full-Service Partnership (FSP) services. Staff provide services at our Prototypes sites and in the community. These services can include individual and group services, medication support, case management, and coordination with other healthcare services.

The Case Manager II delivers client services by coordinating care within the organization's continuum of services and with external human services providers. They collaborate closely with clients to assist in completing intake paperwork, outcome assessments, and applying for benefits. Working alongside a multidisciplinary team, Case Manager II ensures optimal treatment outcomes aligned with HealthRIGHT 360's philosophy, goals, policies, mission, and vision. Services are provided flexibly across outpatient offices, residential treatment settings, or in the community as dictated by client needs and program requirements.

Key Responsibilities

Case Management and Client Support

• Complete case management assessment and enter financial and benefit information during client admission.
• Monitor client's progress towards treatment plan goals and provide input.
• Support client in Medi-Cal application or transfer.
• Assess client’s case management needs and complete releases of information.
• Connect client to various services: benefits, healthcare, employment, housing, outpatient substance use services, etc.
• Coordinate external service linkage and communication (appointments, probation, child visits, court minute orders, etc.).
• Complete VI-SPDAT and connect client to housing options.
• Collaborate with clients on rehabilitation goals.
• Prepare clients for job search and aid with resume writing.
• Provide treatment oversight for case management services.
• Provide translation services as needed.
• Complete client UA tests and documents results (if assigned).
• Transport clients as needed.

Child Specific

• Provide support for parents and caregivers to strengthen the family members’ network of relationships and community resources.
• Provide field-based services as required by the program.
• Collaborate with school staff, and advocate and participate in IEP or 504 plan meetings as needed.

FSP-Specific

• Complete and submit rent invoices/ flex fund request/ and vendor check requests as needed.
• Complete KEC/OMA’s at scheduled due date.
• Participate in Outreach and Engagement Process (including commuting into the field as needed).

CRP-Specific

• Outreach and engagement for referred individuals and clients struggling to meet probation mandates (Including commuting into the field as needed).
• Complete weekly outreach and engagement reports.
• Provide jail in-reach and post-release case management as needed. (Services may take place in the office, jails, and probation hubs).
• Collaborate with clients and their families to support reintegration into the community.
• Coordinate and collaborate with law enforcement to promote compliance and increase the likelihood of success of the client.
• Assist with the development of groups and activities that meet the needs of the clients served.
• Offer peer support to clients when needed to obtain needed community resources.
• Collaborate with outside agencies to help clients obtain needed community resources (housing, sober livings, substance abuse recovery agencies, medical facilities, employment/education agencies, DPSS, DMV or other needed resources).

Documentation

• Write progress notes within 24 hours of service delivery.
• Write client progress letters and court reports with supervisor approval.
• Maintain compliance with clinical documentation standards (HIPAA, 42-CFR, DMH, SAPC).
• Complete Peer Reviews (Chart Audits) in a timely manner.

Administrative And Other Duties

• Seek clinical consultation in new or high-risk situations.
• Maintain expected client care hours and productivity.
• Attend and actively participate in assigned supervision.
• Participate in agency, team, and assigned meetings.
• Participate in training opportunities and complete assigned training.
• Communicate collaboratively with all members of the behavioral health team.
• Arrange work schedule according to program needs.
• Read and respond to emails daily.
• Maintain compliance with agency policies and procedures.
• Maintain compliance with all relevant standards and regulations.
• Maintain compliance with registration or certification requirements, if applicable.
• Assist with onboarding and training of new employees, interns, ambassadors, volunteers, etc. or as assigned.

And perform other duties as assigned.

Qualifications

Education, Certification, Licensure, and Experience

• Option I:
  • High school diploma or equivalent.
  • Substance Use Disorder Counselor registration from an accredited California agency (CCAPP, CAADE, CADTP).
  • Two years case management experience.
• Option II:
  • High school diploma or equivalent.
  • Substance Use Disorder Counselor certification from an accredited California agency (CCAPP, CAADE, CADTP).
• Option III:
  • Bachelor’s degree in Social Work, Psychology, or other related field from an accredited institution.
• Case management experience.
• Experience working with clients experiencing acute withdrawal from substances.
• Experience in the human service field and demonstrated expertise in substance abuse treatment, relapse prevention, and recovery.
• Valid First Aid and CPR certification or ability to obtain within 30 days of hire.
• Valid California Driver’s License and access to registered and insured transportation.

Physical Requirements

In an 8-hr workday, employee is required to perform work:

• Sitting 4 Hrs
• Standing 2 Hrs
• Walking 2 Hrs
• Driving Rarely

In an average month, employee must travel out of town:

• Often >2x
• Sometimes <2x
• Never

In An 8-hr Workday, Employee Must

• Bend/stoop
• Climb
• Reach above shoulder level
• Kneel
• Balance
• Push/pull
• Squat
• Crawl
• Crouch
• Lift*
• Carry**

Usual number

Maximum number 5

20 lbs

lbs

Usual number

Maximum number 5

20 lbs

lbs

Job Requires

Yes

No

Explain

Yes

No

Yes

No

Computer, fax, printer, phone

Yes

No

Explain

Ability to precisely and accurately transmit written data, input data

Yes

No

Explain

Yes

No

Explain

HealthRIGHT 360 is committed to fair and equitable compensation practices. Placement within the compensation range is based on factors such as relevant experience, education, credentials, internal equity, and organizational compensation practices. In addition to salary, HealthRIGHT 360 offers a comprehensive benefits package, subject to eligibility requirements.

The compensation range listed reflects the expected pay for this position based on the primary work location. Actual compensation may vary depending on geographic location and applicable state or local pay transparency requirements.

HealthRIGHT 360 is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive workplace. We prohibit discrimination, harassment, and retaliation based on any characteristic protected by applicable federal, state, or local laws, including race, color, ancestry, national origin, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, age, disability, medical condition, genetic information, veteran status, marital status, and any other protected characteristic. We are committed to providing equal employment opportunities through fair and equitable recruitment, hiring, compensation, development, and advancement practices.

We will consider for employment qualified applicants with arrest and conviction records.

Must complete a background check and Live Scan.