Billing Coordinator for Government & Private Clients

Mathematica, Inc.; Chicago (IL); Remote; USD 45,000 - 58,000; Full time

Job summary

Mathematica, Inc. in Chicago, IL is seeking a Billing Coordinator to handle invoicing, receivables, and collaboration with project teams. The role targets the timely, high-quality preparation of client invoices and proactive collection follow-up.

The position requires preparing federal and private client invoices, reconciling unbilled receivables, and generating schedules and reports like journal entries for audits. It emphasizes accuracy, independence, and teamwork.

Qualifications

• Associates degree in Accounting required; Bachelor's preferred.
• Minimum of one year experience in a business environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Knowledge of Deltek Costpoint preferred.
• Knowledge of Excel, Word and Microsoft Office.
• Ability to handle a large and varied number of projects independently.
• Experience in job-costing and/or basic project accounting preferred.
• Typing on keyboard and viewing a monitor up to 90% of the day.

Responsibilities

• Prepare and reconcile monthly invoices for federal government and private clients per contract.
• Prepare annual invoices for Indirect Cost Rate Variances.
• Reconcile Unbilled Receivables balances.
• Update and prepare schedules of projects needing final invoices.
• Prepare routine schedules and reports including journal entries and year-end audit support.
• Review and reconcile accounting reports with source documents and supporting material.
• Answer inquiries from internal project teams and clients.
• Manage accounts receivable aging and follow up for timely payments.
• Champion company values and promote a positive workplace experience.
• Perform ad-hoc duties as assigned.

Skills

Accounting

Excel

Word

Communication

Multitasking

Attention to detail

Independent work

Data entry

Education

Associates degree in Accounting

Bachelor's degree preferred

Tools

Deltek Costpoint

Job description

Mathematica, Inc. in Chicago, IL is seeking a Billing Coordinator to handle invoicing, receivables, and collaboration with project teams. The role targets the timely, high-quality preparation of client invoices and proactive collection follow-up.

The position requires preparing federal and private client invoices, reconciling unbilled receivables, and generating schedules and reports like journal entries for audits. It emphasizes accuracy, independence, and teamwork.