Billing Coordinator - ESOP Firm (Detail-Oriented)

Mathematica, Inc.; Ann Arbor (MI); Remote; USD 45,000 - 58,000; Full time

Job summary

Mathematica, Inc. is seeking a Billing Coordinator in the United States to handle all facets of billing and collections.

Responsibilities include preparing client invoices, monitoring receivables, and collaborating with project teams and the Billing Manager to ensure timely, high-quality invoicing. The role requires an Associate degree in Accounting (Bachelor's preferred), 1+ year in a business setting, strong organization, and Excel/Deltek Costpoint knowledge.

Qualifications

• Associates degree in Accounting is required; a Bachelor's degree is preferred.
• Minimum of one year experience working within a business environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently for long periods of time.
• Experience in job-costing and/or basic project accounting environment preferred.

Responsibilities

• Prepare and reconcile monthly invoices for federal government and private clients in accordance with contract requirements
• Prepare annual invoices for Indirect Cost Rate Variances
• Reconcile the Unbilled Receivables balances
• Update and prepare a schedule of all projects needing final invoices
• Prepare routine schedules and reports including, but not limited to; journal entries, year-end supporting audit schedules
• Review and reconcile accounting reports and records to original source documents and related supporting material
• Answer inquiries and investigate questions from internal project teams and clients
• Manage accounts receivable aging and follow-up with clients to ensure payment in a timely manner
• Champion our values, cultural fundamentals, and culture of belonging, promoting a positive workplace experience for all employees
• Perform ad-hoc duties as assigned

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal comms

Multitasking

Independent work

Education

Associate degree in Accounting

Bachelor's degree preferred

Tools

Deltek Costpoint

Microsoft Office (Excel, Word)

Job description

Mathematica, Inc. is seeking a Billing Coordinator in the United States to handle all facets of billing and collections.

Responsibilities include preparing client invoices, monitoring receivables, and collaborating with project teams and the Billing Manager to ensure timely, high-quality invoicing. The role requires an Associate degree in Accounting (Bachelor's preferred), 1+ year in a business setting, strong organization, and Excel/Deltek Costpoint knowledge.