Billing Coordinator

Christensen; Salt Lake City (UT); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision

401(k) Plan

Paid Holidays

Parental Leave

Employee Assistance

Job summary

Christensen is seeking an experienced Billing Coordinator to lead the end-to-end billing process in Salt Lake City. The role focuses on accuracy, timely invoicing, and collaboration with cross-functional teams to resolve discrepancies and optimize billing operations.

Ideal candidates have 2-5 years in billing or AR roles, strong Excel and ERP experience, and excellent communication skills to support revenue recognition and customer satisfaction.

Qualifications

• 2-5 years of experience in billing, accounts receivable, or related finance roles.
• Strong understanding of billing processes, accounting principles, and revenue recognition concepts.
• Proficiency in billing systems, ERP software, and Microsoft Office Suite, with advanced Excel skills preferred.
• Excellent analytical and problem-solving skills, with the ability to interpret complex data and reconcile discrepancies.
• Strong attention to detail and accuracy in data entry and analysis.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and internal stakeholders.

Responsibilities

• Billing Process Management: Manage end-to-end billing, invoicing, distribution, and reconciliation.
• Client Billing Analysis: Review contracts, service agreements, and POs to capture billing accurately.
• Billing System Maintenance: Maintain billing tools, ensure data integrity and updates.
• Accounts Receivable Monitoring: Track AR aging and coordinate with teams for collections.
• Billing Issue Resolution: Investigate discrepancies and respond to client inquiries.
• Reporting and Analysis: Produce regular billing reports for management.
• Process Improvement: Identify ways to streamline billing and reduce cycle times.
• Compliance and Audit Support: Ensure compliance with standards and controls.
• Cross-functional Collaboration: Work with finance, sales, and service teams.

Skills

Billing processes

Accounts receivable

ERP software

MS Office

Data analysis

Communication skills

Tools

ERP software

MS Office

Job description

Job Details

Job Location: Salt Lake City Office - Salt Lake City, UT, Salary Range: $22.00 - $27.00Hourly, SCOPE: Christensen, Inc., is a mid-market fuel, propane and lubricants distributor with operations mainly in Washington, Oregon and Idaho, and has a mixed portfolio of 10,000+ accounts. The company’s recent growth and future growth plans have created the need for an experienced Assistant Controller to focus on Operational Accounting and transaction processing with a focus on revenue.

We are seeking an experienced Billing Coordinator with a minimum of 2-5 years of relevant experience to join our finance team. The ideal candidate will be responsible for overseeing the billing process from start to finish, ensuring accuracy, efficiency, and timely invoicing. This role requires strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with cross-functional teams to resolve billing discrepancies and optimize processes.

Significant Activities & Deliverables

• Billing Process Management: Manage the end-to-end billing process, including invoice generation, distribution, and reconciliation, to ensure accuracy and completeness.


• Client Billing Analysis: Analyze client contracts, service agreements, and purchase orders to accurately capture billing information and ensure compliance with contractual terms.


• Billing System Maintenance: Maintain billing systems and software tools, ensuring data integrity, system updates, and optimization for efficiency and accuracy.


• Accounts Receivable Monitoring: Monitor accounts receivable aging reports, identify overdue invoices, and collaborate with internal teams to facilitate timely payment collection.


• Billing Issue Resolution: Investigate and resolve billing discrepancies, billing errors, and client inquiries in a timely and professional manner, maintaining positive client relationships.


• Reporting and Analysis: Prepare regular billing reports and analysis for management review, providing insights into billing trends, discrepancies, and opportunities for process improvement.


• Process Improvement Initiatives: Identify opportunities to streamline billing processes, improve efficiency, and enhance controls to minimize errors and reduce billing cycle times.


• Compliance and Audit Support: Ensure compliance with accounting standards, regulatory requirements, and internal controls, and support audit activities by providing accurate billing documentation and explanations as needed.


• Cross-functional Collaboration: Collaborate with finance, sales, customer service, and other departments to address billing-related issues, streamline processes, and improve overall customer satisfaction.

Leadership & Team Reach

Understand and live our Core Values

Skills & Qualifications

• 2-5 years of experience in billing, accounts receivable, or related finance roles, preferably in a corporate environment.


• Strong understanding of billing processes, accounting principles, and revenue recognition concepts.


• Proficiency in billing systems, ERP software, and Microsoft Office Suite, with advanced Excel skills preferred.


• Excellent analytical and problem-solving skills, with the ability to interpret complex data and reconcile discrepancies.


• Strong attention to detail and accuracy in data entry and analysis.


• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and internal stakeholders.


• Ability to prioritize tasks, manage multiple priorities, and meet deadlines in a fast-paced environment.


• Proactive mindset with a continuous improvement mindset, seeking opportunities to optimize processes and enhance efficiency.

Physical & Mental Demands

• Operates in a professional office environment.


• Regularly required to stand, walk, sit for long periods of times, talk, and hear.


• Repeating motions that may include the wrists, hands and/or fingers, with the ability to reach with hands and arms.


• This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Company Offered Benefits

• As Christensen continues to fuel exponential growth, we pursue to offer a diverse portfolio of benefits coupled with our compensation and bonus incentive programs. A few elements of our benefit programs include:


• Health Insurance Benefits:


• Medical, Dental, Vision, plus Ancillary Plans.


• Flexible Spending Accounts for Health and Dependent Care, and Health Savings Accounts.


• Company provided long term disability and up to $50,000 of life insurance.


• 401(k) plan with a generous company contribution.


• Paid time off in addition to 7 company paid holidays.


• Parental Leave Program.


• Employee Assistance Program.


• Employee Recognition Program.


• Employee Referral Bonus Program.