Billing Coordinator

Helm; Plymouth (MI); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Job summary

Helm is seeking a detail-oriented Billing Coordinator to join its Accounting & Billing team. This role offers hands-on experience in a fast-paced, collaborative environment and opportunities to contribute to billing accuracy, process improvements, and timely customer invoicing.

The position involves working closely with Sales, Merchandising, Operations, and Finance to resolve discrepancies, manage payments, and support month-end close activities.

Qualifications

• High school diploma required; associate or bachelor's degree in Accounting, Finance, or Business is a plus.

Responsibilities

• Prepare and submit accurate, timely customer invoices across multiple clients and programs.

Skills

Billing experience

Accounts receivable

Accounts payable

Analytical skills

Organizational skills

Communication skills

Self-motivated

Education

High school diploma

Associate or bachelor's degree in Accounting/Finance/Business

Tools

Excel

NetSuite ERP

Job description

Join the Helm Team

Helm is growing, and we're looking for a motivated, detail-oriented Billing Coordinator to join our Accounting & Billing team. This is an excellent opportunity for someone looking to build a career in accounting while gaining hands-on experience in a fast-paced, collaborative environment.

Description

Join the Helm Team

Helm is growing, and we're looking for a motivated, detail-oriented Billing Coordinator to join our Accounting & Billing team. This is an excellent opportunity for someone looking to build a career in accounting while gaining hands-on experience in a fast-paced, collaborative environment.

What You'll Do

• Prepare and submit accurate, timely customer invoices across multiple clients and programs.
• Upload invoices and support documentation to customer payment portals, ensuring compliance with customer billing requirements and timely processing for payment.
• Support financial management programs, including co-op, incentive, and promotional allowance initiatives.
• Process vendor invoices and EDI transactions to generate customer billings and reconcile accounts payable.
• Review and audit job costs, freight, and transportation expenses to ensure billing accuracy.
• Process credit memos and maintain complete, organized billing documentation.
• Collaborate with Sales, Merchandising, Operations, and Finance to investigate and resolve billing discrepancies.
• Apply customer payments, reconcile customer accounts, and resolve unapplied or misapplied cash.
• Monitor accounts receivable and assist with collection efforts on outstanding invoices.
• Support month-end close activities, reconciliations, and financial reporting.
• Take ownership of assigned billing workflows to ensure invoices are processed accurately and on schedule.
• Identify opportunities to improve billing processes and enhance operational efficiency.
• Communicate professionally with internal teams and external customers to resolve questions and provide outstanding service.

Requirements

What We're Looking For

• High school diploma required; associate or bachelor's degree in Accounting, Finance, or Business is a plus.
• Two or more years of billing, accounting, or related experience.
• Working knowledge of accounts receivable, accounts payable, invoicing, job costing, and cash application.
• Strong Microsoft Office skills, with advanced proficiency in Excel.
• Experience with NetSuite ERP is strongly preferred.
• Excellent analytical, organizational, and problem-solving skills.
• Exceptional attention to detail with a high level of accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong communication skills and a collaborative, team-first mindset.
• Self-motivated with a desire to learn, grow, and continuously improve.