Billing Specialist

Morgan Lewis; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Morgan, Lewis & Bockius LLP in Philadelphia seeks a Billing Specialist to ensure accurate, timely client bills for assigned clients and matters, under supervision of the Director of Firmwide Billing.

The role supports partners with client inventories, reviews billing for guidelines, and handles eBilling submissions across vendors from the Philadelphia office in a hybrid work model.

Qualifications

• Bachelor’s degree with accounting/finance background is required.
• Proficient in Outlook, Word, Excel and PDF software.
• Excellent written and verbal communication skills.
• Detail oriented and highly organized with strong customer service.
• Ability to work independently or in a team.

Responsibilities

• Supports billing for assigned clients and matters, under supervision.
• Reviews matter setup for rate agreements and guidelines.
• Assists with budgets, alternative fee arrangements, and accrual requests.
• Reviews time entries and cost entries for compliance and issues.
• Submits timekeeper approvals for billed clients and contacts for new matters.
• Ensures successful eBilling submissions and resolves rejections with supervisor.

Skills

Outlook

Excel

Verbal & Written Communication

Detail Oriented

Customer Service

Teamwork / Independent work

Education

Bachelor’s Degree in Accounting or Finance

Tools

Outlook

Microsoft Word

Excel

PDF software

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Billing Specialist. The Billing Specialist will be responsible for ensuring the accurate and timely preparation of client bills for assigned clients and matters, and to support the partners with managing their client inventories. Reporting to the Director of Firmwide Billing, the Billing Specialist will support the firm Partners by managing all aspects of billing for assigned clients and matters, with supervision. This position will reside in the Philadelphia office and offers a hybrid in-office/remote working schedule.

Key responsibilities include:

• Supports the Partners by completing all aspects of billing for assigned clients and matters, with supervision.
• Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines.
• Identifies any required reporting for budgets, alternate fee arrangements and accrual requests, and seeks assistance from supervisor to ensure completion.
• Assistance will be provided from Firm Finance when needed for more complex reporting requirements.
• Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.).
• Reviews cost entries for compliance and makes Partner aware of any issues.
• Submits new timekeeper approvals for eilled clients and contacts clients regarding new matters or other eBilling system requirements.
• Completes billing for all assigned clients.
• For eBilled clients, ensures successful submission of all invoices in appropriate eBilling Vendor’s system, alerting supervisor about any problems that cannot be immediately resolved.
• Monitors eBilled submissions, and assists (with help from supervisor as required) with resolution of any rejections.
• Alerts supervisor about any past due receivables and works closely supervisor to assist with resolution.
• Supports the partners by reviewing monthly reports to identify overdue billing or collections, and to ensure all current proformas are generated.
• Distributes month-end proformas to appropriate partners.
• With support from supervisor, contacts new clients to review billing and payment procedures and coordinates handling of any special requests.
• With supervisor, contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing set ups are in place.
• Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management.
• Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.

Experience and qualifications:

• Bachelor’s Degree, from four-year college or university and some accounting or financial background.
• Proficient in Outlook, Word, Excel and PDF software.
• Excellent written and verbal communication skills with mathematical aptitude.
• Detail Oriented, highly organized and possesses excellent customer service skills.
• Ability to work independently or on a team.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them.

From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups.

We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes.

And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.