Billing Coordinator

Winthrop; Minneapolis (MN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

401(k)

Disability insurance

Paid time off

Job summary

Winthrop & Weinstine seeks a Billing Coordinator in Minneapolis, MN to manage comprehensive billing processes. You will prepare invoices, run detailed billing reports and support time-entry questions within a fast-paced, professional firm environment.

The role requires one year of billing experience, strong MS Office skills and outstanding attention to detail. Join a collaborative team offering a competitive benefits package and growth opportunities.

Qualifications

• High School Diploma or equivalent.
• Minimum one year of billing experience.
• Excellent computer and communication skills.
• Experience with MS Office.
• Excellent grammar and proofreading skills.
• Ability to organize, prioritize and manage multiple tasks.

Responsibilities

• Update detailed billing reports for attorneys.
• Prepare and distribute final invoices, file electronically.
• Provide billing and time-entry support.
• Maintain billing files with clear instructions.
• Facilitate electronic billing including rate approvals and client setup.
• Collaborate with Billing Team to coordinate monthly billing functions.
• Follow up on client inquiries and inquiries from attorneys.

Skills

Strong communication

Detail oriented

Time management

Organization

Problem solving

Proofreading

Education

High School Diploma

Accounting degree or coursework

Tools

MS Office

Elite 3E

BillBlast or eBH

Paperless Proforma

Oddr or iManage

Job description

At Winthrop, we never settle. Through a collaborative and innovative approach, we rethink what’s possible and solve problems to generate momentum for our clients.

We are committed to building a diverse workforce of talented individuals who embody our mission to bring smart perspectives and practical outcomes to the law. At our core, we believe diversity and inclusion are table stakes and work each day to promote these values through a variety of initiatives, activities and organizations.

Join our nimble force and put the law to work.

Attorneys

Your practice is your business. At Winthrop, we’re cultivating a team of forward-thinking, innovative lawyers who solve problems and generate results for our clients. We’re not your typical law firm. We consistently look for ways to push the boundaries of the law and make it work harder for our clients. We are always interested in bringing on forward-thinkers who will help us in this mission to supplement growing practice areas or add areas of experience.

We believe in creating an environment that fosters development, success and long-term enjoyment of practicing law, while allowing you to assume responsibility and pursue your professional interests. Our office atmosphere is collegial, where attorneys and staff truly enjoy working together to serve our clients’ needs. As a reward for hard work and an enterprising spirit, we offer associates a unique opportunity for early shareholder status and additional compensation. We also sponsor regular formal and informal social and recreational firm‑wide activities throughout the year.

Associate Compensation

Our associate compensation system is designed to attract and recruit the top law students throughout the United States and reward those whose productivity contributes to the growth and profitability of the firm. This includes not only a market rate compensation and bonus structure, but also opportunities to participate in activities traditionally reserved for shareholders and to attain early shareholder status.

Summer Associate Program

The Summer Associate program is designed to provide an experience that reflects life at the firm as a lawyer. It is offered to law students after their first or second year, and presents a challenging variety of legal work.

As a summer associate, you’ll prepare agreements, briefs, interrogatories, and other legal documents and be encouraged to attend client meetings, depositions, court hearings, negotiations and closings. You’ll be assigned a mentor who helps you with administrative, professional and personal questions. You’ll also have the opportunity to work with a number of different attorneys throughout the summer.

You’ll work in different areas of practice throughout your experience, and rather than a formal rotation program, you’ll have significant exposure to a particular practice area, if you so desire.

Almost every summer associate who has received an offer to join the firm has accepted it.

Professional Staff

Our goal at Winthrop is to provide quality service to clients on a daily basis, while mutually supporting the career goals and objectives of our attorneys and staff.

Every member of the team has a role that contributes to our operation and success. We offer career opportunities in the following areas:

• Accounting
• Human Resources
• Information Technology
• Legal Assistant
• Marketing/Business Development
• Paralegal
• Word Processing

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Location: Minneapolis, MN

Job Id:212

# of Openings:1

Billing Coordinator

Minneapolis, MN

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):

• Update detailed billing reports, as requested by attorneys, for text editing, transfers of time and/or disbursements.
• Prepare and distribute final billing invoices, potentially directly to clients and file electronically in internal file system.
• Prepare detailed billing reports on an as needed basis.
• Provide assistance with billing and time entry questions.
• Maintain billing files with detailed instructions to consistently execute billing per attorney and client requirements.
• Facilitate all aspects of electronic billing including rate approvals, invoice submission, budget submissions, new client setup and follow-up, as needed.
• Work collaboratively with the Billing Team to solve problems and coordinate the firm billing function on a monthly basis.
• Follow up on client inquiries.
• Complete other tasks as requested
• Assist others in the department as needed.
• General understanding of basic accounting principles.
• Self‑motivated and able to solve problems independently.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong organizational skills.
• Ability to effectively work within a team environment.
• Skill in organizing and prioritizing work, and proven ability to follow assignments through to completion.
• Skill in written and verbal communications.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to thrive in a fast‑paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to effectively handle multiple tasks, frequent interruptions and heavy workload.
• Ability to handle details with accuracy.

QUALIFICATIONS, REQUIRED:

• High School Diploma, or the equivalent
• Minimum one year of work experience in billing.
• Excellent computer and communication skills.
• Experience with the following software: MS Office.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

QUALIFICATIONS, PREFERRED:

• Law firm or other professional services industry experience.
• Two or four year degree in accounting or related business field.
• Experience with the following software: Elite 3E, BillBlast or eBH, Paperless Proforma, Oddr or iManage.

WORKING CONDITIONS:

• Requires use of office equipment, such as computers, phones, and copiers.
• Requires sitting and computer‑related activities for extended periods of time.
• Requires occasional lifting up to and exceeding 20 pounds.

SALARY & BENEFITS

Competitive base salary commensurate with experience: $60,000 - $75,000 annually.

Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

EQUAL OPPORTUNITY EMPLOYER

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.