Billing Coordinator

AADAP, Inc.; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

AADAP, Inc., a leading non-profit organization providing behavioral healthcare services, is seeking a Billing Coordinator. This role involves overseeing billing processes for Los Angeles County services, ensuring compliance, and training staff on billing practices. Candidates should have significant experience in medical billing, a relevant degree, and demonstrated proficiency in Excel. The position offers competitive wages and a comprehensive benefits package.

Benefits

Medical Insurance

Vision Care Plan

Competitive wages

Stability and career advancement

Qualifications

• Minimum of four years' experience in medical or behavioral health billing.
• Knowledge of CPT/HCPCS coding, ICD-10, and billing guidelines.

Responsibilities

• Oversee billing processes for Drug Medi-Cal and Department of Mental Health services.
• Prepare invoices, track payments, and resolve billing discrepancies.
• Provide training on billing practices and documentation.

Skills

Proficient in Excel Pivot Table and Functions

Detail-oriented

Analytical skills

Excellent communication

Organizational abilities

Bilingual or bicultural capabilities

Education

Associate’s or Bachelor’s degree in Business, Healthcare Administration, Accounting, or related field

Tools

EHR and billing systems (e.g., Sage, Exym)

Job description

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Responsible for overseeing all billing processes related to Los Angeles County Drug Medi-Cal (DMC) and Department of Mental Health (DMH) services. Ensures timely, accurate, and compliant billing in accordance with county, state, and federal regulations. Duties include preparing invoices, tracking payments, resolving discrepancies, maintaining financial records, and responding to billing inquiries from funders and contractors.(Must be proficient in Excel Pivot Table and Functions)

We Offer a Competitive Benefits Package

●Medical Insurance

●Vision Care Plan

●Competitive wages

●Stability and career advancement

CATEGORIES OF DUTIES

●Process and submit accurate and timely billing claims for DMC and DMH services through appropriate portals.

●Review clinical documentation and billing codes to ensure compliance with county and Medi-Cal requirements.

●Monitor and reconcile claims, denials, and remittances; follow up on rejections and outstanding balances.

●Coordinate with program staff to address documentation or eligibility issues impacting billing.

●Provide training or guidance to staff regarding billing practices, documentation requirements, and compliance.

●Support implementation of new billing systems or updates in collaboration with IT and compliance teams.

●Lead Data the billing submission, review & audit data systems for AADAP and external payers including but not limited to SAPC and DMH.

●Lead the generation of weekly and monthly reports from agency’s EHR/EXYM and SAGE/KPI (County and State systems).Create and Modify any necessary reports if needed.

●Provide training and orientation to new staff regarding billing, data and systems.

●Stay current on changes in Medi-Cal, DMC, and DMH billing regulations and ensure agency compliance.

●Serve as the point of contact for billing-related audits and site visits.

●Other duties as requested by the Treatment Director and/or Administrative leadership.

EDUCATION

Associate’s or Bachelor’s degree in Business, Healthcare Administration, Accounting, or related field preferred.

EXPERIENCE

Four (4) year experience in medical or behavioral health billing in Medi-cal or DMC/DMH environments.

SETTING

AADAP, Inc. is a non-profit organization, providing behavioral healthcare services including chemical dependency and mental health services.

ADA REQUIREMENT

AADAP, Inc. supports the American with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.

Preferred Skills

● Knowledge and experience billing Medicare, Medi-Cal and Other Health Care Insurance carriers (OHC).

● Experience with DMC-ODS and DMH Billing.

● Experience billing City, County and State.

●Strong understanding of CPT/HCPCS coding, ICD-10, and Medi-Cal billing guidelines.

●Experience with electronic health records (EHR) and billing systems (e.g., Sage,Exym).

●Detail-oriented with strong analytical and problem-solving skills.

●Excellent communication and organizational abilities.

● Ability to work independently and maintain confidentiality.

●Bilingual or bicultural capabilities with Los Angeles County threshold languages: Arabic, Armenian, Cantonese, Farsi, Urdu, Khmer (Cambodian), Korean, Mandarin, Russian, Spanish, Tagalog, Vietnamese, and other Chinese languages.

General Requirements and Knowledge, Skills, and Abilities (KSA’s):

●Permanent resident or U.S. Citizen; proof of work eligibility upon hiring.

●Must have three (3) years of recovery or drug free lifestyle as of the date of the application.

●Ability to get along well with others, be punctual, pleasant, and tactful with professional appearance and conduct.

● Ability to establish and maintain effective working relationships with supervisors, coworkers, clients and their families, community organizations, and the general public.

●Ability to be culturally competent of age groups, gender identity, sexual orientation, spiritual beliefs, socioeconomic status, and diverse cultures.

Physical Requirements:

Must be able to remain in a stationary position 50% of the time, which includes repetitive data entry with computers.The position frequently communicates with customers and/or coworkers and must be able to exchange accurate information in these situations. This class is intended for positions requiring light physical effort, which may include occasional lifting to a 10-pound limit, and some bending, stooping, or squatting and occasionally ascends/descends ladders and staircase.

AADAP, INC. IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND ADHERES TO HIRING PRACTICES IN ACCORDANCE WITH FEDERAL AND STATE REGULATIONS

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Government Administration

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