Billing Coordinator

Oliver Fire Protection & Security; King of Prussia (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Oliver Fire Protection & Security in King of Prussia, PA is seeking an Inspections Administrator – Billing Coordinator to ensure accurate invoicing for inspection work. You will prepare final invoices, verify billing requirements, and coordinate with internal teams and customers to keep the billing process moving smoothly.

Responsibilities include processing invoices via ServiceTrade, interfacing with customer portals, and supporting month-end billing.

Qualifications

• Experience preparing final invoices and reviewing billing documentation.
• Familiarity with service billing processes and customer portals.
• Strong attention to accuracy and meeting deadlines.

Responsibilities

• Process final invoices through ServiceTrade accurately and timely, verifying POs and billing requirements.
• Compile and execute billings per Spectrum and ServiceTrade, interfacing with customer portals.
• Assist with invoice revisions, credits, and rebills as needed.
• Review job notes and inspection documentation for billing accuracy.
• Respond to billing inquiries from clients professionally.
• Support month-end and period-end billing to meet deadlines.
• Assist accounts receivable when necessary.
• Collaborate with accounting and attend department meetings.

Skills

Detail-oriented

Billing experience

Tools

ServiceTrade

Spectrum

Job description

About Oliver

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.

Position Summary

We're seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you'll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.

What You'll Be Doing

• Process final invoices through ServiceTrade accurately and timely, verifying purchase orders, billing requirements, customer-specific invoicing instructions, and supporting documentation.
• Compile and execute billings in accordance with Spectrum and ServiceTrade, including interfacing with customer portals throughout the billing process.
• Assist with invoice revisions, credits, and rebills as needed.
• Review job notes and inspection documentation for completeness and billing accuracy.
• Respond to billing inquiries from internal and external clients in a timely and professional manner.
• Support month-end and period-end billing activities to ensure jobs are invoiced within established deadlines.
• Assist with accounts receivable when necessary.
• Collaborate with the accounting team and attend regular department meetings.