Finance Administrator

Thornton Tomasetti

New York (NY)

On-site

USD 67,000 - 78,000

Full time

14 days+

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Benefits offered by this job

Medical, Dental, Vision benefits

Flexible Spending Accounts

Paid Time Off

Tuition Reimbursement

401k retirement savings with matching

Fitness Reimbursement

Job summary

A global engineering firm in New York is seeking an entry-level Finance Administrator to provide essential support to the Finance team. Responsibilities include managing calendars, preparing materials, and coordinating events. The ideal candidate has strong organizational skills, attention to detail, and proficiency in Microsoft Office. This full-time position offers a competitive salary between $67,000 and $78,000 annually.

Qualifications

2+ years of experience in an administrative or finance support role.
Ability to manage multiple priorities and deadlines.
Demonstrated integrity in handling sensitive information.

Responsibilities

Manage the CFO’s calendar and schedule meetings.
Prepare meeting materials and track follow-up actions.
Coordinate training sessions and support logistics.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office Suite

Adaptability

Job description

About Thornton Tomasetti

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

The Finance Administrator provides essential administrative and operational support to the Finance team, ensuring the smooth execution of day-to-day activities. This role blends traditional administrative responsibilities—such as calendar and event management—with program facilitation and finance-related processes. Acting as a key liaison across internal teams and external stakeholders, the Finance Administrator helps drive efficiency, accuracy, and collaboration within the department.

Responsibilities

Manage the CFO’s calendar, schedule meetings, and coordinate events.
Plan and support logistics for internal trainings, workshops, and team gatherings.
Prepare meeting materials, take notes, and track follow-up actions.
Administer aspects of the shareholder program, including documentation, communication, and record‑keeping.
Process and track checks in line with internal controls.
Assist with insurance processes, including renewals, claims, and required documentation.
Support TT Foundation activities through program tracking and reporting.
Serve as the central point of contact for Finance team communications, ensuring timely distribution of updates.
Coordinate and facilitate training sessions, ensuring smooth delivery of logistics and materials.
Contribute to ad hoc projects, reporting, and initiatives as assigned by the CFO.

Requirements

2+ years of proven experience in an administrative or finance support role.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High attention to detail and accuracy in financial processes.
Strong interpersonal and communication skills, with the ability to collaborate across all levels of the organization.
Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word); experience with financial systems or databases is a plus.
Demonstrated discretion and integrity in handling sensitive information.
Proactive, resourceful, and adaptable, with a professional and collaborative approach.

Compensation

The rate for this position generally is $67,000 – $78,000 annually. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employee already in the role, as well as other considerations permitted by law. A potential new employee’s pay history will not be used in compensation decisions.

Benefits

Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
Flexible Spending Accounts for Medical and Childcare
Paid Time Off, Family Leave for New Parents, Volunteer Time
Tuition Reimbursement
Commuter Transit (where available)
401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
Fitness Reimbursement
And other various wellness, diversity/inclusion and employee resource programs and initiatives

Equal Employment Opportunity

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Seniority level