Automotive Billing Clerk

Chapman Automotive Group; Tempe (AZ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Career growth

Team environment

Employee discounts

Volunteer opportunities

Sundays closed

Onsite wellness

Job summary

Chapman Chevrolet in Tempe, AZ is seeking a Billing Clerk to join the business office team. You will ensure timely and accurate billing for sold vehicles by verifying all sales and finance documents, posting bank proceeds, and reconciling to the general ledger.

Attention to detail and strong follow-up are essential. Responsibilities include invoicing, credit memos, contract processing, and ensuring compliance with company policies.

Qualifications

• Automotive accounting experience strongly preferred.
• Attention to detail to ensure high accuracy.
• Working knowledge of basic accounting principles, including general ledger entries and reconciliations.
• Strong organizational and time management skills to meet deadlines in a fast-paced environment.
• Ability to handle high-volume, time-sensitive documentation with accuracy.
• Effective written and verbal communication for cross-department coordination.
• High integrity and ability to handle confidential financial information.
• Ability to pass background check and drug screening.

Responsibilities

• Prepare invoices and issue credit memos for vehicle deals.
• Post and reconcile bank proceeds to the general ledger.
• Review and audit vehicle deals for accuracy and policy compliance.
• Process time-sensitive contracts and sales documentation accurately.
• Monitor and reconcile general ledger schedules to ensure accuracy.
• Process and submit warranties and warranty documentation.
• Perform additional tasks as assigned by management.

Skills

Automotive accounting

Attention to detail

General ledger

Time management

Cross-department communication

Integrity and confidentiality

Background check

Job description

Job Title: Billing Clerk
Company: Chapman Chevrolet
Location: 1717 E Baseline Rd, Tempe, AZ 85283
Schedule: Monday-Friday | 7am-4pm
Pay: Starts at $20/hour DOE
About The Company Chapman Automotive Group is a family-owned dealership organization that has delivered exceptional service and a customer-first experience since 1966. As one of the leading automotive retailers in Arizona and Nevada, we take pride in our strong team culture and commitment to excellence.
About The Role Our Chapman Chevrolet location in Tempe is currently seeking a Billing Clerk to join our business office team. In this role, you will support the timely and accurate billing of sold vehicles by ensuring all required sales and finance documentation is complete and accurate. This position requires strong attention to detail, excellent follow-up skills, and a commitment to consistent, accurate work.
Responsibilities

• Perform accounting functions related to billing vehicle deals, including preparing invoices and issuing credit memos
• Post and Reconcile bank proceeds to the general ledger in a timely manner
• Review and audit vehicle deals to ensure accuracy and compliance with company policies and procedures
• Process time-sensitive contracts and sales documentation accurately and efficiently
• Monitor, reconcile, and maintain general ledger schedules to ensure financial accuracy
• Process and submit warranties and aftermarket warranty documentation in accordance with guidelines
• Additional responsibilities as assigned by management

Qualifications

• Automotive accounting experience strongly preferred
• Attention to detail to ensure a high level accuracy
• Working knowledge of basic accounting principles, including general ledger entries and reconciliations
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment
• Ability to handle high-volume, time-sensitive documentation with accuracy and efficiency
• Effective written and verbal communication skills for cross-department coordination
• High level of integrity and ability to handle confidential financial information
• Ability to pass background check and drug screening

Compensation & Perks

• Competitive Pay: $20/hour DOE
• Opportunities for career growth and advancement
• Supportive, team-oriented workplace
• Employee discounts and assistance programs
• Volunteer opportunities and employee engagement programs
• Closed on Sundays

Benefits

• Medical, dental, and vision insurance
• 401(k) with company contributions
• Life insurance
• Paid time off and holidays
• Access to onsite nurse practitioners and wellness support